Free No-Call No-Show Attendance Policy Template
No-Call No-Show Attendance Policy
Effective Date: January 10, 2050
I. Overview of Policy
This No-Call No-Show Attendance Policy is designed to establish clear expectations for attendance, with specific guidelines and consequences for employees who fail to notify their supervisor or manager about their absence. A no-call no-show is defined as an employee's failure to show up for work without prior notification or approval. This policy ensures that all employees understand the importance of communication regarding absences and the impact of unexcused absences on business operations.
II. Purpose
The purpose of this policy is to:
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Maintain a reliable and efficient workforce at [Your Company Name].
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Ensure clear communication between employees and management.
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Prevent disruption in work schedules and customer service due to unreported absences.
III. Scope
This policy applies to all full-time and part-time employees of [Your Company Name] working at the following location:
[Your Company Address]
Employees are expected to notify their direct supervisor or manager as soon as possible when they are unable to attend their scheduled shift.
IV. No-Call No-Show Definition
A "No-Call No-Show" refers to an employee's failure to inform the company of their absence for a scheduled shift without providing any communication or notification. Specifically, this includes:
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Not contacting the supervisor, manager, or HR department prior to the start of the scheduled shift.
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Failing to provide a valid reason or explanation for the absence.
V. Consequences for No-Call No-Show
The following consequences may be applied to employees who fail to comply with the attendance expectations outlined in this policy:
|
First Incident |
Second Incident |
Third Incident |
|---|---|---|
|
Verbal warning |
Written warning |
Termination of employment |
|
Record of incident in personnel file |
Final warning and possible suspension |
Final review of employment status |
|
No further action required if communicated within 24 hours |
Note: A no-call no-show is considered a serious violation of company policy and may result in escalating disciplinary actions, including potential termination after the third occurrence.
VI. Reporting Absences
Employees are expected to report absences as soon as possible. The following steps should be followed for reporting an absence:
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Step 1: Contact your direct supervisor or manager at least [2-4 hours before the shift].
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Step 2: Notify them of your absence and provide an explanation.
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Step 3: If you are unable to reach your supervisor directly, leave a voicemail or send an email to [Your Email].
Failure to report an absence via the designated communication channels will result in a violation of this policy.
VII. Special Considerations
In certain circumstances, employees may be exempted from this policy, provided the situation is validated and communicated properly. Examples include:
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Medical emergencies.
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Family emergencies.
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Extreme weather conditions that prevent travel.
To request an exemption, employees must provide documentation within 48 hours of the absence to [Your Name] or [Your Company Email].
VIII. Record-Keeping
It is essential that all no-call no-show incidents are recorded accurately to ensure fair enforcement of this policy. The following will be recorded:
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Date and time of the no-call no-show.
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Communication attempts made by the employee (e.g., phone call, voicemail, email).
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Any reason or documentation provided by the employee for the absence.
Records will be kept in the employee’s personnel file at [Your Company Name].
IX. Employee Acknowledgment
All employees must sign an acknowledgment form confirming that they have read, understood, and agreed to comply with the No-Call No-Show Attendance Policy. This form will be kept in the employee’s personnel file.
For any questions or concerns regarding this policy, employees should contact [Your Name] at [Your Company Number] or email [Your Company Email].
End of Policy Document
