Free Attendance Policy for Hourly Employees Template
Attendance Policy for Hourly Employees
Effective Date: January 10, 2050
I. Introduction
This Attendance Policy outlines the expectations and guidelines regarding attendance, punctuality, and the reporting of absences for hourly employees at [Your Company Name]. All employees are required to adhere to the procedures established herein to ensure smooth operations and fair treatment of all staff members. Regular and timely attendance is critical to the success of [Your Company Name], and this policy helps manage employee attendance in an organized and consistent manner.
II. Attendance Expectations
Work Hours
All hourly employees are expected to report to work on time according to their scheduled shift. Employees must be present and ready to work at the start of their shift, with no exceptions unless previously arranged.
|
Shift |
Start Time |
End Time |
|---|---|---|
|
Morning Shift |
8:00 AM |
4:00 PM |
|
Afternoon Shift |
12:00 PM |
8:00 PM |
|
Night Shift |
10:00 PM |
6:00 AM |
Punctuality
Employees are expected to arrive at least 10 minutes before the start of their scheduled shift. Late arrivals should be avoided, as repeated tardiness may lead to disciplinary action.
III. Reporting Absences
Notification Requirements
Employees must notify their immediate supervisor, Malcolm Raynor, at least 2 hours before their scheduled shift if they are unable to attend work due to illness or personal reasons. Notification should be sent via email to [Your Company Email] or by calling [Your Company Number].
Authorized Absences
Certain absences are acceptable and should be reported as soon as possible. These include:
-
Illness or injury
-
Family emergency
-
Legal obligations (court appearances)
-
Approved paid time off (PTO)
Unscheduled Absences
Employees who fail to notify their supervisor or who do not provide adequate justification for their absence may face disciplinary action. Unscheduled or excessive absences may lead to corrective measures, such as warnings or suspension.
IV. Tardiness and Early Departures
Tardiness
Repeated tardiness will not be tolerated. Employees who are consistently late may be subject to a written warning or further disciplinary action. The following steps outline the response process:
|
Tardiness |
Action |
|---|---|
|
1st Occurrence |
Verbal Warning |
|
2nd Occurrence |
Written Warning |
|
3rd Occurrence |
Suspension or Termination |
Early Departures
Employees who leave work early without prior approval from their supervisor will be marked as absent for the time missed. If early departure becomes habitual, further action will be taken.
V. Absence Tracking and Documentation
Absences will be tracked by the [Your Company Name] HR department. Employees are responsible for ensuring they provide proper documentation for absences, especially for extended periods. This may include doctor’s notes, legal documents, or other relevant information.
|
Absence Type |
Documentation Required |
|---|---|
|
Illness |
Doctor’s Note |
|
Family Emergency |
Legal or Personal Documentation |
|
Court Appearance |
Official Court Summons |
VI. Disciplinary Actions for Attendance Violations
Excessive absenteeism or failure to adhere to the attendance policy will result in disciplinary action. The following progressive disciplinary actions may be taken:
|
Step |
Action |
Consequence |
|---|---|---|
|
1 |
Verbal Warning |
Employee discussion with supervisor about attendance issue |
|
2 |
Written Warning |
Written documentation of attendance violation placed in employee’s record |
|
3 |
Suspension |
Suspension without pay for continued attendance violations |
|
4 |
Termination |
Termination of employment due to failure to improve attendance |
VII. Conclusion
Regular and consistent attendance is a fundamental requirement of all hourly employees at [Your Company Name]. Employees are expected to adhere to this policy to maintain a productive and harmonious work environment. If there are any questions regarding this policy or its implementation, employees should contact [Your Name] at [Your Email] for clarification.
For additional information or concerns, employees may also reach out to the HR department at [Your Company Email] or [Your Company Number].
