Free Event Expense Sheet Template
Event Expense Sheet
Prepared by: [Your Name]
1. Venue Costs
Item |
Description |
Cost |
---|---|---|
Rental Fee |
Cost to rent the venue for the event |
$2,000 |
Security Deposit |
Refundable deposit for any damages |
$500 |
Setup/Teardown Fee |
Cost for setup and cleanup services |
$300 |
2. Catering Costs
Item |
Description |
Cost |
---|---|---|
Food and Beverage |
Meals and drinks provided for attendees |
$1,500 |
Service Charges |
Gratuities and service fees |
$250 |
Rental Equipment |
Tables, chairs, linens, and dinnerware |
$200 |
3. Staffing Costs
Item |
Description |
Cost |
---|---|---|
Event Planner |
Professional fee for planning and executing the event |
$1,000 |
Staff |
Waiters, bartenders, and other staff |
$800 |
4. Entertainment Costs
Item |
Description |
Cost |
---|---|---|
DJ/Band |
Live music or DJ services for entertainment |
$600 |
AV Equipment |
Audio-visual equipment, including microphones and speakers |
$400 |
5. Miscellaneous Costs
Item |
Description |
Cost |
---|---|---|
Decorations |
Floral arrangements, centerpieces, and decor |
$300 |
Transportation |
Shuttle service for guests |
$200 |
Marketing |
Promotional materials and advertising |
$150 |
6. Total Estimated Cost
The total estimated cost for the event is obtained by summing the individual costs from each category above, ensuring to allocate contingency funds where necessary.
Total Cost |
$8,200 |
---|
This Event Expense Sheet provides a comprehensive overview of the forecasted expenses involved in organizing the event, categorized by function for ease of understanding and tracking.