Free Event Expense Sheet Template

Event Expense Sheet

Prepared by: [Your Name]

1. Venue Costs

Item	Description	Cost
Rental Fee	Cost to rent the venue for the event	$2,000
Security Deposit	Refundable deposit for any damages	$500
Setup/Teardown Fee	Cost for setup and cleanup services	$300

2. Catering Costs

Item	Description	Cost
Food and Beverage	Meals and drinks provided for attendees	$1,500
Service Charges	Gratuities and service fees	$250
Rental Equipment	Tables, chairs, linens, and dinnerware	$200

3. Staffing Costs

Item	Description	Cost
Event Planner	Professional fee for planning and executing the event	$1,000
Staff	Waiters, bartenders, and other staff	$800

4. Entertainment Costs

Item	Description	Cost
DJ/Band	Live music or DJ services for entertainment	$600
AV Equipment	Audio-visual equipment, including microphones and speakers	$400

5. Miscellaneous Costs

Item	Description	Cost
Decorations	Floral arrangements, centerpieces, and decor	$300
Transportation	Shuttle service for guests	$200
Marketing	Promotional materials and advertising	$150

6. Total Estimated Cost

The total estimated cost for the event is obtained by summing the individual costs from each category above, ensuring to allocate contingency funds where necessary.

Total Cost	$8,200

This Event Expense Sheet provides a comprehensive overview of the forecasted expenses involved in organizing the event, categorized by function for ease of understanding and tracking.