Free Event Expense Sheet Template

Download

Share

Free Event Expense Sheet Template

Event Expense Sheet

Prepared by: [Your Name]

1. Venue Costs

Item

Description

Cost

Rental Fee

Cost to rent the venue for the event

$2,000

Security Deposit

Refundable deposit for any damages

$500

Setup/Teardown Fee

Cost for setup and cleanup services

$300

2. Catering Costs

Item

Description

Cost

Food and Beverage

Meals and drinks provided for attendees

$1,500

Service Charges

Gratuities and service fees

$250

Rental Equipment

Tables, chairs, linens, and dinnerware

$200

3. Staffing Costs

Item

Description

Cost

Event Planner

Professional fee for planning and executing the event

$1,000

Staff

Waiters, bartenders, and other staff

$800

4. Entertainment Costs

Item

Description

Cost

DJ/Band

Live music or DJ services for entertainment

$600

AV Equipment

Audio-visual equipment, including microphones and speakers

$400

5. Miscellaneous Costs

Item

Description

Cost

Decorations

Floral arrangements, centerpieces, and decor

$300

Transportation

Shuttle service for guests

$200

Marketing

Promotional materials and advertising

$150

6. Total Estimated Cost

The total estimated cost for the event is obtained by summing the individual costs from each category above, ensuring to allocate contingency funds where necessary.

Total Cost

$8,200

This Event Expense Sheet provides a comprehensive overview of the forecasted expenses involved in organizing the event, categorized by function for ease of understanding and tracking.