Free Meeting Activity Checklist Template

Meeting Activity Checklist

Meeting Details

  • Meeting Title:

  • Date:

  • Time:

  • Location:

  • Organizer:

Pre-Meeting Preparation

  • Define the meeting objective

  • Create and distribute the agenda

  • Confirm meeting participants

  • Reserve meeting venue or set up virtual meeting link

  • Prepare necessary documents or presentations

  • Assign roles (facilitator, note-taker, timekeeper)

During the Meeting

  • Start on time

  • Conduct roll call/attendance check

  • Review the agenda and set ground rules

  • Assign action items with deadlines

  • Encourage participation and discussion

  • Keep track of time for each agenda item

  • Summarize key points before closing

Post-Meeting Tasks

  • Distribute meeting minutes or summary

  • Follow up on action items

  • Collect feedback for improvement

  • Schedule the next meeting (if necessary)

Activity Template @ Template.net