Collection Letter Clerical Error

Inform a client about the collection of past due that was impeded due to clerical error using this premium Collection Letter Clerical Error. If your organization or institution has made an error about a client’s account, this template can help you clear things out as well as provide details on how to resolve the matter. The file is ready-made and easy to use, all you need to do is provide the necessary information and you’re good to go. It’s quick, easy, convenient, and gets the job done. Don’t pass up this amazing opportunity and download this template today!

Collection Letter Clerical Error

[DATE] 

Dear [RECIPIENT NAME],

On [DATE 1], your company purchased various [PRODUCT/SERVICES] from our company, necessary for [PURPOSE]. [COMPANY NAME] has duly delivered the purchased items to your company in good condition. And so to speak, the purchased items were received by your company, [COMPANY NAME 1], last [DATE 2] according to our company’s duplicate receipt attached herewith for your reference. As had been mutually understood by us, the collection of the purchase price was due on [DUE DATE]. However, our team has looked into this matter and has found out that your company has not yet paid the amount for the delivered items even though it has been [NUMBER] days past the due date. 

Thus, we are humbly sending this letter to inform your office of such obligation. Your company, [[COMPANY NAME 1], presently owes the outstanding amount of USD[NUMBER 1]. We shall be happy to offer any and all assistance that is required from our end in order for you to settle the balance. As has been observed by our team, several overdue balances from our clients were all results of clerical errors. This being so, we hope that you will double-check your account and check whether the overdue was really because of some clerical errors. On our part, we are also hoping that the same is really a result of some clerical errors.

Should your company need more time for this, please feel free to inform us by reaching out to us at [YOUR PHONE NUMBER] or email us at [YOUR EMAIL ID]. We will see to it that our team provides the required time to your company in the hope of settling your account accordingly.

We look forward to hearing from your company soon. And it is our privilege to do business with you. Thank you very much. And have a great day.

Regards,

[YOUR SIGNATURE] 

[YOUR NAME]