Request for Refund of Duplicate Payment Template

If you're in a situation where you realize you've made the flaw of already paying for a certain fee that has already been paid, you would need to send a formal request for a refund. To help you with this, check out our premium Request for Refund of Duplicate Payment template that you can download instantly. With this ready-made file, you'd be able to effectively communicate your request as well as convey the right formal tone. This is easy to use, simply add the necessary information and you're good to print or send digitally. Get your hands on this amazing deal now!

Request for Refund of Duplicate Payment Template

[DATE] 

Dear [RECIPIENT NAME],

I am writing this letter on behalf of [YOUR COMPANY NAME]. To formally introduce myself, I am [YOUR NAME], the authorized representative of [YOUR COMPANY NAME]. This letter shall be considered as the official and sole letter issued by [YOUR COMPANY NAME] and shall serve as the company’s formal request for the refund of the duplicate payment made by the [YOUR COMPANY NAME] to your company [COMPANY NAME].

On [DATE 1], our company, in the hope to make sure that any and all monetary obligations be dealt with accordingly, made payment for the [DETAIL] amounting to USD[NUMBER]. 

And to date, after thorough liquidation and assessment of the treasury department of the [YOUR COMPANY NAME], we have found out that the account had already been paid in full last [DATE 2] in the amount of USD[NUMBER]. We are sure that the duplicate payment has been made to the same account since the payment contains the same information about the [DETAIL].

In view of the payments made in double, we would like to ask your office to kindly double-check our account and for the reimbursement of the payment made in double. Attached herewith of a copy of the said account information and transaction. We are sorry for the inconvenience that this might have caused. 

We hope to hear from you soon. We are looking forward to being in business with you for the years to come.

For any further information or queries regarding the same, please feel free to call me at [YOUR PHONE NUMBER] or email me at [YOUR EMAIL ID].

Thank you for your prompt attention to this matter. Have a nice day.

Regards,

[YOUR SIGNATURE] 

[YOUR NAME]