Annual Maintenance Contract Letter

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When proposing yearly maintenance services, download and customize our Free Annual Maintenance Contract Letter for your drafting needs. Along with the carefully crafted text, our template also comes with blue border graphics for business purposes. All of our sample’s design elements are easily editable in Apple Pages, Google Docs, Microsoft Outlook, and Microsoft Word.

ANNUAL MAINTENANCE CONTRACT LETTER

[DATE]

Dear [RECIPIENT NAME],

Thank you for purchasing [NUMBER] units of [DETAIL].

As you are aware, the product is used to [DETAIL 1]. There are large numbers of mechanical and electrical components that are subjected to stringent stresses, thus, it is necessary that [YOUR COMPANY NAME], which produces and manufactures these products, create a maintenance schedule to ensure uninterrupted and trouble-free services.

Although the products in themselves require little maintenance, it needs regular monitoring of its performance to ensure extended equipment utility. We recommend that preventive maintenance should be carried out at least once a year to ensure that it continues its normal functions, and our company offers annual maintenance to all our customers for these products.

Attached to this letter is the annual maintenance contract for you to look over and sign. Please send us a copy of the signed documents by [DUE DATE]. Should you have any questions or clarifications regarding the annual maintenance contract, please do not hesitate to contact our customer service at [PHONE NUMBER] or [EMAIL ID].

We look forward to continued support from you in the future.

Regards,

[YOUR SIGNATURE]

[YOUR NAME]