Formal Demand Letter

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FORMAL DEMAND LETTER

[DATE]

Dear [RECIPIENT NAME],

Paragraph 1: This paragraph should bring the reader’s attention to the issue. It should also factually list all of the information about the debt and dispute as is available. It is important for this paragraph to be concise and sound professional.

Paragraph 2: You can add details of the incident or issue and how this affected you. Include the amount of cost you’ve paid because of the incident and other ramifications.

Paragraph 3: This should be where you lay out your expectations of the client or the person owing money for the incident. This needs to be done with very specific language in order that they are under no illusions about what they have to do to fall in line with your demands. A date for compliance is always a useful detail to include because it gives you recourse in the future. This date must be practical and realistic.

Paragraph 4: Here you give a polite tone. Saying gratitude ahead of the event for their quick response and action to resolve the situation. But this is also where you will mention your actions if they do not comply with your wishes, such as taking the matters to court.

Regards,

[YOUR SIGNATURE]

[YOUR NAME]