Expiration of Service Contract Template

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Provide your customers a heads up regarding the nearing expiration of their service contract with you using this Expiration of Service Contract template that is immediately accessible after download. Offer immediate renewal of your service with certain options like discounts for instant renewals and other interesting offers to entice your customer to renew the service right away. Why spend time on drafting a letter from scratch when you are able to get a ready for use and professionally made letter template on the fly? So what are you waiting for? It’s time to download this template for your use today.

EXPIRATION OF SERVICE CONTRACT

[DATE]

Dear [RECIPIENT NAME],

We are writing this letter as notice to inform you that your Service and Support Contract with us will be expiring soon. We shall be enclosing a Renewal Agreement with this letter for you. To ensure uninterrupted service and support from us, we request for you to sign and return it to us as soon as you can. There is no need to enclose any payment with your renewal instructions, we shall send you the bill later, but for your reference, the amount for the renewal is $[NUMBER].

However, since you are one of our loyal users of our system, we shall be offering a year-round service and support for a discount of [NUMBER 1] % off from what we charge those who do not own or lease one of our systems.

Further, due to the increasing costs for parts and labor, we will soon be forced to raise our support and service fees to new customers. As such, we advise you to renew under your current contract rate within the next [NUMBER 2] months before the price increases.

If you have further questions, please do not hesitate to contact me at [YOUR PHONE NUMBER].

Regards,

[YOUR SIGNATURE]

[YOUR NAME]