We admit that once you win the bid proposal, everything will be overwhelming for you. In that case, when your client asks you for a cost estimate or a job estimate for the project, you might find it difficult. That is why we are here with our easily editable Job Estimate Template in Microsoft Word. It is guaranteed that using our template will lessen your burdens for the project. Make it happen by downloading our printable and 100% customizable Job Estimate template that is available in Microsoft Word format today!
How to Create a Job Estimate in Microsoft Word
After winning a job proposal, your client will ask you for the cost of the job. That is when you will need to prepare a job estimate to show your client a list of things that are needed for the job with a total cost. A job estimate is where you include the materials, work processes, hourly rate, and the total cost of the job. Since you can already have a built-in outline of a job estimate, we have listed the things that you need to input in the job estimate.
1. Write a Job Description
A job estimate must have a description of the type of job that the client has requested. The job description does not need to be written long, just a summary of the job is enough. Writing the job description is important to clarify the job process of the project to the client. It will also justify your material and labor lists in case your client doubts if a specific item is necessary.
2. List the Materials and Labor
In this part, the list does not need to be very specific. Avoid listing the actual number of materials but instead, only list its name. Listing the actual amount of materials for the job will only make your client be meticulous of the materials and may ask you the number of materials you have used throughout the job. As for listing the labor, you can write the task name and not the full steps of the task. Instead of writing the step-by-step process of roofing the house, you can directly write roofing.
3. Pair the List with Costs
According to Business.org, listing the resources and its cost is the most common thing for businesses. The purpose of an estimate is to have a written estimation of the process of a project. Hence the costs are a must. You must include a cost estimation of every material and labor of the job. The price is just an estimation so you don't need to worry about writing the accurate cost. As much as possible, insert a price that is greater than the actual cost but not too much. Doing this will give you an adequate allowance of the budget for the project.
4. Emphasize the Overall Total
After listing the materials and labor with its corresponding costs, the sum is needed. Add all of the itemized estimates and write the total at the bottom part of your list. The overall total must be emphasized since it is where the client will look first. The total must be accurate or else a conflict between the contractor and the client will rise.
5. Include Terms and Conditions
This part is very important. The payment terms and conditions are written on this part. You must write this part clearly. We advise that before writing this part, a talk between the contractor and the client must be done first to have a clear agreement of the payment process. Whatever type of job it will be, may it be for construction or any business, this part is necessary.
6. Insert a Letterhead
In your job estimate form, a letterhead is also necessary. The letterhead is where you write the details of your company. Include in the letterhead the company name, address, contractor name, client name, address, and the start date of the project.
