Google Docs

How to Use Google Docs

Now that you have received the whole introduction of what Google Docs is and what its services are, time to apply what you learned by knowing how to use Google Docs itself.

• 1. Visit Google Docs

  Log on to docs.google.com to see the Google Docs home screen.

• 2. Make a Document

  Click the “+” sign covered in Google’s signature colors on the left side of your screen and just below “Start a new document.” Alternatively, you can create a new document using the URL docs.google.com/create.

• 3. Customize and Format

  When you create a document, begin by naming the document’s title which is found in the upper left corner of your screen. Then, start writing on your document. Don’t forget to explore Google Docs’ menu and toolboxes to make some changes. You can change the font size and style, insert an indention, manage the line spacing, justify the text format, and many more.

• 4. Share Your Work

  Don’t forget that one of Google Docs’ special features is how you can share files and allow others to view, collaborate, and edit such files. Simply click the “Share” button at the top right of the screen, input the email addresses of the people you want to share your document with, and then click “Done.”

Get Started & Manage Files

• Create Google Docs

  Learn how to create a Google Docs as it serves as the most basic thing you do in using this word processor. You’d be surprised that in just a few steps, you already made a document as it is very easy to accomplish.

• Move or Copy Documents

  Read this article to figure out how to move or copy Google Docs from one Drive to another. Rest assured, moving and copying documents when needed won’t be a bother on your part anymore after mastering the process.

• Search and Find File

  Discover how to search in Google Docs like a pro and it won’t take too long to find what you’re looking for. And it even gets easier once you memorize its keyboard shortcuts.

• Use on Mobile

  Android and iOS users should master how to use Google Docs on mobile as a start. Take note that there are several differences in the Google Docs features between using it via mobile and a computer so don’t get confused any further.

• Use Dark Mode

  Get protected from blue light and study how to use Google Docs dark mode on mobile and desktop. And this is an important practice to master for writers who spend time typing documents at night.

• Add/Manage Extensions

  Everything you need to know on how to add/manage extensions in Google Docs is right here. You’d be surprised that Google still has a lot of third-party extensions that you can leverage so there is no need to limit your options of add-ons.

• Add Signature

  Display your signature easily after mastering how to add a signature in Google Docs. Then, you can easily produce digital signatures in an instant and sign as many documents as you want conveniently.

Comments & Collaboration

• Share/Publish on Web

  Uncover the simple steps on how to share Google Docs with others/publish on the web. Leverage this feature of Google Docs so you can collaborate with your team and let them edit or comment on a document in real-time.

• Print Including/Excluding Comments

  Choose either option on how to include/exclude comments when printing in Google Docs. So whether you print with comments or print without them, your request will be granted on Google Docs by formatting it.

• Track Changes

  Monitor seamlessly after learning how to track changes in Google Docs. So right after giving so many changes to a single document, you can check the revision history to pinpoint every single alteration done to that file.

Manage Pages & Layout

• Add/Delete Pages

  Control the number of document pages in mastering how to add/delete a page in Google Docs. And the best part is there is no limit to how many pages you want to add to your file.

• Add Page Numbers

  Mark every page in order on how to add page numbers in Google Docs. And this feature is a helpful tool when you need to navigate specific pages for your documents, particularly in making the table of contents.

• Add Borders

  Display borders easily by learning how to add a border in Google Docs. You can even tweak the appearance, size, and spacing of your borders to have more control of them.

• Adjust Margins

  Manage margins like a pro in mastering how to change/edit/adjust margins in Google Docs. Also, don’t forget to set the margins’ dimensions in inches and check their appearance on your documents.

• Make Columns

  Insert as many columns as you want and discover how to make columns in Google Docs. These columns give an easy-to-read structure to your document, particularly if it contains a handful of details.

• Use the Document Outline

  Outlines are so easy to manage when you study how to use the document outline in Google Docs. And you can easily navigate the different headings of your document according to your formatted paragraph styles.

• Add Footnotes

  Input additional information into your document and learn how to add footnotes in Google Docs. And you can find these notes at the bottom part of your document.

• Add Headers

  Insert references and background data seamlessly by mastering how to add headers in Google Docs. And headers are found at the top part of your document.

• Change Background Color

  Get rid of the default white background on your document and learn how to change the background color on Google Docs. From red and blue to green and orange, you can certainly go for any shade you want for the page background.

Manage Pictures & Drawings

• Insert a Picture without a Background

  Adding to your document has never been easier when you uncover how to insert/add a picture without a background in Google Docs. And you can even adjust the sizes and appearances of such pictures in doing so.

• Rotate Images

  Learn how to rotate images in Google Docs to change the position and presentation of every image you add. That way, your pictures don’t have to position in just one way as you can have them sideways or inverted.

• Draw over a Picture

  Make some changes to your picture via drawing after you discover how to draw over a picture in Google Docs. With the drawing popup tool, you can make as many alterations as you want to your picture.

• Use Drawing

  Another must-have element to mastering Google Docs is to learn how to draw on Google Docs. And this is the perfect opportunity for you to familiarize the different tools available in the drawing popup window.

Text

• Text Strikethrough

  Discover how to strikethrough on Google Docs to highlight words being crossed over and indicate something without actually saying it. Now you won’t have to cross over words using a pen on printed paper anymore.

• Insert a Text Box

  Uncover the steps on how to insert/add a text box in Google Docs and write freely wherever you want in your document. You can even insert more text boxes for more flexibility in case you want to make the most out of writing on the many spaces available in a document.

• Text Alphabetize

  Arrange texts in alphabetical order by learning how to alphabetize in Google Docs. You have complete control over whether to arrange the texts alphabetically from A to Z or Z to A.

• Subscript/Superscript Text

  Learn how to do subscripts or superscripts in Google Docs to add more references and background information to your documents. Remember that a superscript is written slightly above the normal line space while the subscript is found below.

• Find the Word Count

  Stay aware of how many words you wrote per document automatically after knowing how to check/find the word count on Google Docs. Also, you can decide if you like to display the word count while typing or just hide it.

• Do Hanging Indent

  Mind your document’s line spacing and master how to do hanging indent on Google Docs quickly. And this feature is perfect for those who write about bibliographies, citations, and specific references.

• Add a Double Space

  Uncover how to double space in Google Docs with only a few easy steps. And you can automatically skip a line when you click Enter on your keyboard while writing a document.

• Turn Off Autocorrect

  Are you tired of the endless suggestions from the autocorrect feature? Discover how to turn off autocorrect on Google Docs to switch it off for good.

• Add More Fonts

  There is no need to stick with the default font and the few options of fonts you don’t like. Instead, use more font styles by learning how to add fonts to Google Docs with ease.

Download and Save

• Download Google Files in All Formats

  Learn how to download Google Files in all supported formats instantly. Any format you want is made possible on Google Docs.

• Download/Save Docs to PDF

  Master the simple steps on how to download/convert/save Google Docs to PDF. And you can even convert multiple documents into PDF versions without hassle.

• Download/Save Docs to MS Word

  Export a Google Docs file and convert it to Word once you know how to download/convert/save Google Docs to Microsoft Word. Export multiple documents in the process as well.