How to Make a Flow Chart in Google Sheets

Jan 30, 2024

Google Sheets is a popular spreadsheet application that offers a variety of features that can be used to create flow charts, which are essential for visualizing complex processes or systems. Flow charts allow you to map out the steps in a process, making it easier to understand and communicate.

How to Make a Flow Chart in Google Sheets

Creating a seamless and visually appealing flow chart in Google Sheets doesn’t have to be a daunting task. Follow these steps to design and communicate your processes effectively.

Step 1. Open a New Google Sheets Document

To kick off your flow chart creation journey, open a new Google Sheets document by navigating to the homepage and clicking on the “+ New” button.

Give your document a descriptive name by clicking on the “Untitled spreadsheet” text at the top and typing in your desired name.
Step 2. Insert Drawing

Moving on, insert a drawing into your spreadsheet. Click on the “Insert” menu at the top, and from the dropdown menu, select “Drawing.” This opens the drawing tool, allowing you to create shapes, lines, and text. Customize the color, size, and style of your elements to suit your visual preferences.
Step 3. Create Flow Chart Elements

Now, let’s dive into the creation of your flow chart. Select the shape tool from the toolbar within the drawing tool. Click on the desired shape for your first step, then click and drag on the drawing canvas to bring the shape to life. Add text to your shape by using the text tool. Click inside the shape, type in the text for your first step, and repeat this process for the subsequent steps in your flow chart.
Step 4. Connect the Steps

With all your flow chart elements in place, it’s time to establish connections. Use the line tool from the toolbar to draw arrows from one step to another, illustrating the flow of your process. Customize the style and orientation of your arrows by clicking and dragging them as needed.
Step 5. Save and Insert the Flow Chart

Once satisfied with your flow chart masterpiece, click on the “Save & Close” button to insert it into your spreadsheet.

Resize and reposition your flow chart by clicking and dragging the corners as required.

You might also gain useful advice from these articles that offer tips for Google Sheets:

How to Add a Picture/Image in Google Sheets
How To Change a Drop Down List in Google Sheets

Note

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FAQs

Can I create a flowchart in Google Sheets without any drawing skills?

Google Sheets provides a user-friendly drawing tool, allowing you to design a flowchart with ease.

Is it possible to customize the colors and styles of shapes and arrows in my flowchart?

Yes, the drawing tool in Google Sheets offers customization options for colors, sizes, and styles, giving you full control over the visual elements.

Can I collaborate with others in real-time while working on a flowchart in Google Sheets?

Certainly, Google Sheets allows real-time collaboration, enabling multiple users to contribute and edit the flowchart simultaneously.

What happens if I accidentally close the drawing tool without saving my flowchart?

Google Sheets automatically saves your work, but it’s advisable to manually save regularly to avoid potential loss of unsaved changes.

Can I export my flowchart from Google Sheets for use in other applications or presentations?

Yes, after creating your flowchart, you can easily export it from Google Sheets in various formats, such as PNG or PDF, for seamless integration into other documents or presentations.