Table of Contents
Vacancy
Job vacancy is a common scenario in companies and organizations. Employees leave for all kinds of reasons and when they do, their roles and positions leave a vacancy that need to be filled in the organization.
Vacancy Definition & Meaning
Vacancy, in business terms, is when there is an opportunity or opening for a job position in a company or organization.
When an employee resigns or separates from a company, their position is considered vacant until a replacement is found or unless the organization decides to restructure and relinquish the role.
What Is a Vacancy?
A vacancy, particularly a job vacancy, is when a certain role or job designation is open and available for candidates to apply. In other words, there is a need for manpower, and that need or gap needs to be filled. What that means for recruitment and Human Resources is to take the necessary steps to look for a suitable candidate to fill the job vacancy.
10 Types of Vacancy
Vacancy Posting
A vacancy posting should be placed in a public space, either physical or virtual, where job hunters can easily spot it. The sample template below is a simple but effective recruitment advertisement for quality control managers. The two most important elements of an effective job ad are the job title or description and the company’s contact details.
Vacancy List
It is not uncommon for companies and businesses to have more than one job vacancy. Oftentimes, the vacancies are from different departments, as seen in the vacancy list template below. For recruitment and talent acquisition specialists, coming up with an interesting and eye-catching design is key.
Vacancy Tracker
If you are a recruitment specialist or HR practitioner, you need to keep an updated list of the different job vacancies in your company. This is especially important and useful if the organization is particularly large or big. With a well-planned vacancy tracker, like the one below, you can streamline your organization’s job application and hiring process.
Internal Vacancy
In an organizational structure, it is possible to have an internal vacancy and not necessarily advertise a job opening publicly. The professional and elegant template below works because the text is big and bold and the contact information is provided. It is crucial to use bold and legible fonts so it is easier for applicants to read and understand.
Job Vacancy
For job hunters and seekers, a job vacancy is an opportunity to secure gainful employment. The template below is a sample job advertisement for a senior sales manager. Including a brief description of the role and its functions can help potential applicants gain a better understanding of what to expect from the job.
Sales Assistant Vacancy
A ‘Help Wanted’ sign is a common sight, especially in the service industry and retail establishments. These types of signs are usually hung by the entrance door or at the store counter for customers and passers-by to notice. The example below is a sales assistant vacancy sign that uses bright and contrasting colors to capture the attention of the public.
Apprenticeship Vacancy
A lot of companies offer internship and apprenticeship programs to interested applicants. If there are internship or apprenticeship vacancies, it is students who usually go for these types of job arrangements. These are not necessarily regular or full-time positions, but it is a common practice for organizations to absorb and eventually hire their interns.
Career Fair Job Vacancy
Job fairs and career fairs are great ways to search for employment opportunities. It is a place where employers and job seekers converge; and for the lucky ones, applicants can even get hired on the spot! The career fair job vacancy ad has a contemporary design and provides just enough information to hook a prospective job candidate.
Job Vacancy Poster
A creative and informative job vacancy poster is a must if you are actively looking for new hires. It is a good idea to use vibrant and vivid colors to attract audience attention. The use of orange in the sample poster below is ideal especially when it is paired against a darker, contrasting color.
Job Vacancy Brochure
Most employment advertisements come in poster or flyer format. Less common is a job vacancy brochure, but it is a creative and unique alternative. A brochure has relatively more space so information can be maximized; for instance, more space allows you to describe the recruitment steps or process in detail, as illustrated in the sample template below.
Vacancy Uses, Purpose, and Importance
For job seekers, a vacancy could mean the first step towards a meaningful and illustrious career. For employers, job vacancies present an excellent opportunity to hire the best and brightest talents.
Advertise a Job Opening
A job vacancy is basically a job opening or availability. In other words, it is a formal announcement to people that a company is looking to fill a certain position. It could be that either an employee has left the company, a new role was created within the organization, or more manpower is needed that precipitated the job vacancy.
Attract the Best Candidates
For companies and organizations, advertising a job vacancy is a step toward finding and attracting the right candidate for the job. Thus, it is absolutely vital for employers to craft an interesting, informative, and engaging job advertisement. Further, using a variety of recruitment strategies (e.g., job websites, career fairs, employee referrals, etc.) can also increase the chances of finding the best candidate.
Exposure for Companies
Putting up a ‘Help wanted’ sign or a job vacancy ad is also a way of making people aware of your business or company. It allows job hunters to know you exist and thus, earning your company some degree of exposure. Due to curiosity or successful marketing, it is highly likely that a job applicant can do his or her own research and eventually learn about your organization.
Vehicle for Information and Awareness
A job vacancy is mainly seen as an advertisement. But more than just an advertisement, it is a chance for employers to convey key information and details. It is a way of letting the general public know that there is an employment opportunity and it is also a chance to make applicants aware of the qualifications, functions, and requirements of the job.
To Standardize the Hiring Process
Job vacancies fall under the responsibility of Human Resources or HR. More specifically, it is the task of recruitment or talent acquisition officers to facilitate job openings and applications. It is essential for every HR department to have a streamlined recruitment process, and that includes being proactive and responsive when it comes to job vacancies.
What’s In A Job Vacancy? Parts?
Company Logo and Details
A job vacancy ad should always have the company’s official logo and basic details. The logo can normally be found at the top of the page and it is also important to use a high-resolution or good quality image for the logo.
Headline
The headline is the text that is supposed to immediately capture the attention of the reader or prospective applicant. It is crucial to convey a sense of urgency and enthusiasm in your statement.
Tagline
Although not always necessary, a tagline or subtitle can be added to supplement the main text headline. It can be a brief description or mantra of the company.
Graphics
If you want to attract the best talent, you need a job vacancy ad that stands out. The graphic design should not only be professional and visually striking, it should also speak to your brand.
Job Title
The position or job vacancy should be explicitly stated. The job title should be written in large and bold text for emphasis.
Job Description
In order to help potential candidates get a better idea and understanding of what the job entails, make sure to include a brief description below the job title. The job description does not have to be very detailed and bullet point format is recommended.
Qualifications
In some job vacancy ads, a list of qualifications are included as additional information. Educational background and work experience are normally the most common qualifications listed.
Requirements
The requirements are often enumerated in a job vacancy ad to help interested applicants prepare the necessary documents. Resumes, ID pictures, and cover letters are common examples of job requirements.
Contact Information
Contact Information-Lastly, you need to provide the company’s contact information in order for interested applicants to reach you. A designated email address and contact number is normally given but sometimes, the HR department’s email address is the one provided.
How to Design a Job Vacancy?
1. Choose a suitable job vacancy size
2. Identify the objective and purpose of the vacancy
3. Select an appropriate vacancy template
4. Edit the company logo and details
5. Identify or enumerate the job openings and available positions
6. Input the company’s contact information
Vacancy vs. Media Kit
A vacancy refers to an opening or opportunity within an organization for a potential job applicant or candidate to fill.
A media kit is a compilation of marketing and promotional material about a product, service, company, or brand that is distributed to members of the press.
What’s the Difference Between Vacancy, Ad, and Announcement?
A vacancy or job vacancy is when a role or position in an organization is left unfilled or empty.
An ad is short for advertisement, it is any media that is used to promote and market a particular brand, event, product, or service.
An announcement is a formal statement or declaration that is meant to inform or educate the public.
Vacancy Sizes
Vacancy sizes can vary depending on the specific objective and needs of the hiring party. To be on the safe side, it is best to go for standard and universally accepted document sizes.
- US Letter Size (8.5 x 11 inches)
- A4 Size (8.3 x 11.7 inches)
- Legal Size (8.5 x 14 inches)
Vacancy Ideas & Examples
These useful and captivating job vacancy ideas and templates are sure to help you craft your own design with much greater ease. Whether you are looking to hire
- Car Aerodynamicist Job Vacancy Ideas and Examples
- Job Vacancy Flyer Ideas and Examples
- Job Vacancy Letter Ideas and Examples
- Vacancy Rate Calculation Ideas and Examples
- Customer Service Representative Job Vacancy Ideas and Examples
- Job Vacancy Notice Ideas and Examples
FAQs
What does vacancy mean for a job?
A vacancy for a job basically means that a particular role or position is open for a potential candidate to fill or assume.
How do I find out about a vacancy?
You can learn about and search for job vacancies through various means such as classified ads, referrals, and online job searches.
What are the most job vacancies?
In recent years, there have been a lot of job vacancies and opportunities for work as a computer manager, paralegal, technical writer, and web developer.
What is an example of vacancy?
One common and universal example of vacancy is a job vacancy, wherein a position within a structured organization is open and needs to be filled.
What is another word for job vacancy?
Some common terms or phrases you can use instead of job vacancy are help wanted, now hiring, and job opportunity.
How do I create a vacancy ad?
To create a vacancy ad, you can use your preferred graphic design tool, word processor app, or both.
How do you write a job vacancy?
To write a job vacancy, it is important to describe the job and list down the functions, responsible, or tasks that the job entails.
How do I find a job vacancy?
You can search for job vacancies by asking for referrals, attending career fairs, researching online, and expanding your professional network.
What are the two types of vacancies?
Permanent roles and contract roles are the two main types of job vacancies that employers usually advertise.
What are vacancies in a company?
Vacancies in a company basically means that a company or employer is actively looking for a suitable candidate, with the right qualifications and attitude, to fill a certain position in the company.
More in Graphic Design
