Whenever you want to cancel a gym membership, a purchase order, appointment, or a franchise, it's essential to let the other party know about it early on. If you wish to inform them formally, creating a letter is the best way for that. Don't want to write a letter from scratch? No need to worry because we have something for you! Set here are our professionally written Cancellation Letter Templates in Word. These are easy to customize and are even printable. Using one of these templates will surely help you save time. What are you waiting for? Download today and sort your dealings professionally.
How to Make a Cancellation Letter in Word
Under the small business category, the website Chron has mentioned in one of its articles that to develop baseline standards for success and productivity, planning and creating a calendar is a must. But due to various circumstances, schedules and projects don't go as proposed. There are even times when you need to cancel your plans. But canceling these is a two-way street because you need to inform the people involved regarding your want to cancel the partnership or schemes first. One way of withdrawing your projects, enrolment, business, or plans is through a letter. If you need help in writing one, please refer to the steps below.
1. Specify What Your Cancelling
Begin your letter by informing the recipient about what you're about to cancel. Make sure that you are specific about this because your recipient may have other clients as well. The last thing you want is miscommunication and confusion. So, be clear and concise with your cancellation plans.
2. State the Reason for Cancelling
Your recipient has the right to know why you canceled an event, credit card, employment, order, or partnership. You wouldn't want to leave them hanging. So, when you start making your letter in MS Word, make sure that you provide a valid reason for the cancellation.
3. Use a Decent Language
Your formal letter has to sound professional. Never send a message with an informal tone to your recipient. You must also avoid seeming unfriendly or disrespectful because your recipient may take it negatively. Try reading it out loud to see how it may sound to someone else. When you hear yourself, you get a better idea of how the recipient may perceive it.
4. Include Other Essential Information
Include other essential details regarding your cancellation. You can ask if there are details or requirements you've forgotten regarding your cancellation plans. You may also add in information on the due payment you owe or vice versa. Then, you can add your contact number to the document so that they can reach you if they have questions.
5. Sign the Letter
Never forget to sign the printable letter at the end. Your signature will verify that your message is valid and legit.
