Landlords know that not all tenants stay with them forever. These tenants would have to look for another place to live for various reasons. Writing a letter that talks about the tenant's reputation to another landlord are a must. If you're in this kind of business, our Rental Letter Templates can help you with writing letters in a short amount of time! These have original content that's 100% customizable and printable. You can get them in A4 and US letter sizes. Save your time in writing a letter by downloading our templates now!
What Is a Rental Letter?
A rental letter is a document that summarizes the tenant's occupation of the landlord's property. It also summarizes the relationship between the tenant and the landlord.
How to Write a Rental Letter?
The data from the 2015 American Housing Survey said that there are about 48.5 million rental units in the country and 43.9 million of these units are occupied. If you're a landlord, seeing tenants occupy and leave your property is as normal as breathing. But when a tenant asks you to write a letter to them for their new residence, you have to come up with a rental letter. Read some of our tips below in writing one.
1. Provide Information
Gather all information related to the tenant before writing your reference letter. State the name of the tenant, type of property being rented, dates of occupancy, and the address of the property.
2. State the Rent Payment Background
Rent payment doesn't just come out of the blue. It comes with an agreement between the landlord and a tenant. As a landlord, you have to write about the payment mode of the rent. Back it up with information regarding the timeliness of the payment and the amount of rent per month.
3. Write About the Property's Condition
Now that the tenant is out of your property, write about its condition the day he left. Mention any damages to the property and the amount the tenant had to pay if there are any. There has to be some proof of actual damage before you write it in the letter.
4. Sum Up the Relationship
Describe the relationship you had with the tenant. Include his behavior and habits, as well as the disciplinary actions that you took to address the tenant's issues. Write about the instances that the tenant gave you a difficult time if there are any.
5. Be Honest
This letter serves as a recommendation for a tenant to rent another property. It's also a verification of a tenant's payment habits and attitude. It's better if you write this letter honestly. Don't forget to leave your contact information so the landlord can call you if he has questions regarding the tenant.
