Project communication plan serves as a tool that enables you to effectively present your project with the client and other stakeholders. It presents the guidelines on how the information should be disseminated, as well as the responsibilities needed for the project to be successful. It is also helping in increasing the visibility of the project’s status. If you are assigned to make a project communication plan, then you might consider the following steps in making one.
Step one, list your project’s needs. We all knew that every project is different from the others. Consider the size of the project itself and the nature of work as well. Always bear in mind the client’s preferences in order for you to determine which communication project needs to be accomplished. Step two, define your purpose. Make sure that every communication you imply has a reason and is important. Sometimes unnecessary meetings can interfere with the quality of work of your people. You may outline the important agendas for the topic that will be covered. Step three, think of your communication methods. Sometimes if your client prefers the personal phone call then work on it in your plan. If it can contribute to your team’s productivity then why not. Step four, categorized the owner and stakeholders. Even if you are responsible for the communication, you can also delegate it to others. And inform them ahead of time in order for them to come prepared for the meeting. Step five, pick the appropriate project communication plan template. The form and theme may vary depending on its purpose. You may have the project management communication plan, research project, software project, and the likes.
Having this plan will not only help you organize your specific project. It can also help you put your business in the best place. Remember that it pays to have a well-written project communication plan.
