Free Travel Expense Reimbursement Request Letter Template
Travel Expense Reimbursement Letter
Jenny Kimmel
Human Resources Manager
SolutionRealty Corp.
2281 Diamond Street,
Los Angeles, CA 90021
jennykimmel@email.com
Sherryl Jackson
3196 Carriage Court,
Encinitas, CA 92024
Dear Sherryl Jackson,
I hope this email finds you well. I am Jenny Kimmel, a representative from SolutionRealty Corp. It has come to my attention that you recently incurred travel expenses as part of your duties at our company. I want to inform you that we have established a formal process to handle such claims and ensure transparency in our financial transactions.
The purpose of this letter is to provide you with a formal record of your claim and guide you on the necessary steps for reimbursement. It is crucial that all claims are made following our company's travel and expense policy, which is available for your reference on our intranet. Adhering to this policy will help us streamline our accounting processes and maintain uniformity in our financial transactions.
To initiate your reimbursement request, please follow these steps:
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Complete the Travel Expense Reimbursement Form, which can be found on our intranet or by reaching out to our Finance Department.
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Gather all relevant receipts, tickets, and supporting documentation for your travel expenses.
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Submit the completed form and supporting documents to the Finance Department within 30 days of your return from the trip.
Once we have received your reimbursement request, our Finance Department will review it diligently. We strive to process all reimbursements promptly, and you can expect the funds to be deposited into your designated account within two weeks of approval.
If you have any questions or require assistance during the process, please do not hesitate to contact me via phone at 222 555 7777 or email me at jennykimmel@email.com
Thank you for your cooperation in following our travel and expense policy. Your adherence to these guidelines ensures a smooth and transparent reimbursement process that benefits both employees and the company.
Best regards,
Jenny Kimmel
Human Resources Manager
SolutionRealty Corp
jennykimmel@email.com
222 555 7777
