VIRTUAL INTERVIEW GUIDELINES HR

Technical Setup

1. Ensure your computer or device is in good working condition.

2. Test your internet connection and use a stable, high-speed connection if possible.

3. Download and familiarize yourself with the Zoom.

4. Check your webcam, microphone, and speakers for clarity and functionality.

5. Have a backup plan ready in case of technical issues.

Scheduling And Logistics

1. Confirm the interview date and time with the candidate.

2. Share the interview link and meeting ID at least 24 hours before the interview.

3. Provide a contact person for any last-minute technical or scheduling concerns.

4. Be punctual. Log in 10 minutes before the scheduled interview time.

Interview Structure

1. Introduction:

• Welcome and introduce yourself and the interview panel.

• Explain the format and agenda of the interview.

2. Candidate Introduction:

• Ask the candidate to introduce themselves briefly.

3. Interview Questions:

• Follow the predetermined list of interview questions.

• Allow the candidate time to respond fully.

4. Assessments/Tests:

• If applicable, explain any assessments or tests to the candidate.

• Provide clear instructions and a timeframe.

Candidate Preparation

1. Dress professionally as you would for an in-person interview.

2. Choose a quiet, well-lit location with a neutral background.

3. Test your camera, microphone, and lighting in advance.

4. Close unnecessary applications or browser tabs to minimize distractions.

5. Have a copy of your resume and any relevant documents on hand.

Interviewer Etiquette

1. Maintain eye contact by looking into the camera.

2. Use clear and concise language.

3. Listen actively and avoid interrupting the candidate.

4. Be mindful of body language and facial expressions.

5. Avoid distractions such as phone notifications or background noise.

Assessment Criteria

1. Review the predetermined assessment criteria.

2. Use a standardized scoring system to evaluate candidates.

3. Take notes during the interview to support your evaluation.

Legal And Compliance Considerations

1. Avoid asking questions related to age, gender, race, religion, or other protected characteristics.

2. Focus on job-related skills, qualifications, and experience.

3. Treat all candidates consistently and fairly.

Candidate Experience

1. Provide an opportunity for the candidate to ask questions at the end of the interview.

2. Explain the next steps in the hiring process and the expected timeline.

3. Thank the candidate for their time and participation.

Post-Interview Procedures

1. Submit your assessment and interview feedback within 2 days.

2. Collaborate with the interview panel to make a hiring decision.

3. Notify HR of the hiring decision, and HR will communicate with the candidate.

Contact Information

For technical issues or questions, please contact:

[Your Name]

[Your Company Email]

[Your Company Number]

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