Performance Discussion Guide HR

Performance Discussion Guide

Employee Name

Position

Department

Date of Joining

Preparation for Discussion

NOTE

Review past feedback

  • Familiarize yourself with past feedback and assessments given to the employee.

Gather evidence

  • Collate specific examples to highlight both areas of excellence and areas in need of improvement.

Set the scene

  • Ensure a private and comfortable setting for the discussion. Ensure both parties have adequate time.

Starting the Discussion

REMARK

Open positively

  • "I'd like to begin by recognizing your hard work this year, particularly with [specific project/achievement]."

Set the tone

  • "This discussion is to reflect, learn, and plan for the future. I value your feedback and insights."

Review the Performance

REMARK

Discuss achievements

  • "One of the areas you truly excelled in was [specific area/task]."

Discuss weaknesses

  • "In terms of [specific area/task], there's room for growth. For instance, [specific example]."

Receive Feedback

  • "How do you feel about [specific project/task]? Are there areas you'd like to explore further or challenges you faced?"

  • "Is there anything we can do to better support your role and goals?"

Discuss Future Plans

  • "For the next quarter, we're looking to prioritize [specific tasks/projects]. What are your thoughts on this?"

  • "Where do you see yourself in the next year or two? Are there specific skills or training you're interested in?"

Wrap-Up

  • "To recap, we'll be focusing on [specific goals/tasks]. I'll also follow up on [any resources/training/support] we discussed."

  • "Let's touch base in a couple of months to see how things are progressing. How does [specific date] sound?"

  • "I appreciate the dedication you bring to our team and look forward to our continued collaboration."

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