Free Club Meeting Minute Template

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Free Club Meeting Minute Template

Club Meeting Minute


Club Name: [Your Company Name]
Date: January 2, 2055
Time: 6:00 PM – 7:30 PM
Location: Community Hall, Green Meadow Park


1. Call to Order

Chairperson Jane Miller called the meeting to order at 6:00 PM. Jane welcomed attendees and provided a brief overview of the agenda, emphasizing plans for upcoming events and fundraising activities.


2. Attendance

Present Members

Name

Role/Position

Jane Miller

Chairperson

Tom Reed

Treasurer

[Your Name]

Secretary

Sarah Lopez

Event Coordinator

Mark Wilson

Volunteer Coordinator

Absent Members

Name

Reason

Alice Johnson

Personal commitment

Brian Harper

Illness


3. Approval of Previous Meeting Minutes

The minutes from the previous meeting on December 10, 2054, were reviewed. Tom Reed moved to approve the minutes, and [Your Name] seconded. The minutes were approved unanimously.


4. Agenda Items

4.1 Item One: Spring Cleanup Drive

Discussion:
Sarah Lopez presented the proposed dates and logistics for the Spring Cleanup Drive, emphasizing the need for more volunteers. Members discussed potential sponsors for equipment and refreshments.

Decisions:

  • Event to be held on March 15, 2055.

  • Sarah will draft and circulate a sponsorship proposal for review by January 15, 2055.

Action Items:

Task

Responsible Member

Deadline

Finalize event details

Sarah Lopez

February 10, 2055

Recruit volunteers

Mark Wilson

February 28, 2055


4.2 Item Two: Annual Fundraising Gala

Discussion:
Tom Reed presented the club's budget for the Annual Gala, highlighting funding gaps. Members brainstormed themes, with "Green Renaissance" being the most favored.

Decisions:

  • The Gala is to be held on April 20, 2055.

  • [Your Name] to confirm venue availability.

Action Items:

Task

Responsible Member

Deadline

Confirm venue and theme

[Your Name]

January 20, 2055

Prepare invitation list

Jane Miller

February 1, 2055


5. New Business

Tom Reed proposed a review of membership fees to ensure sufficient funds for the upcoming year. The motion was tabled for further discussion at the next meeting.


6. Announcements

  • Next Meeting: Scheduled for February 5, 2055, at 6:00 PM in the Community Hall.

  • Volunteer Recognition: Acknowledgment certificates will be distributed during the next meeting.

  • Upcoming Events: Reminder about the Green Fair on January 15, 2055.


7. Adjournment

The meeting was adjourned at 7:30 PM. Members expressed appreciation for the collaborative discussions and progress made on key initiatives.


8. Signature

Prepared by:

[Your Name]
Secretary

Approved by:

Jane Miller
Chairperson

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