Employee Records Retention Schedule HR Template
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EMPLOYEE RECORDS RETENTION SCHEDULE
This schedule is to establish guidelines for the retention and disposal of various employee-related documents to ensure compliance with legal requirements and efficient record management.
Document Type | Retention Period | Notes |
Job applications (hired) | 7 years | From end of employment |
Job applications (not hired) | 1 year | |
Personnel files | 7 years | From end of employment |
Employment contracts | ||
Payroll records | ||
Time cards and daily time reports | ||
Income tax withholding records | ||
Performance evaluations | ||
Employee injury reports & claims | ||
Health and safety training records | ||
Employee benefits plans | ||
I-9 forms | ||
Training records | ||
Employee complaints | ||
Termination records |
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