Free Employee Recognition Memo HR Template
EMPLOYEE RECOGNITION MEMO
To: All Department Heads and Employees
From: [Your Name], Human Resources Manager
Date: October 10, 2051
Subject: Employee Recognition Program Guidelines and Procedures
The purpose of this memo is to outline the guidelines and procedures for the [Your Company Name]'s Employee Recognition Program. Recognition is crucial for employee engagement and motivation. This program aims to recognize and reward exceptional performance and contributions within the organization.
Scope
This document covers the types of recognition available, the nomination process, selection criteria, and the frequency of awards. It is intended for use by all departments and is applicable to all employees at [Your Company Name].
Document Management
This memo will be reviewed and updated annually. Changes to the document must be approved by the Human Resources Department and will be communicated via [Your Company Email].
Types of Recognition
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Formal Recognition
-
Employee of the Month
An individual is chosen every month based on exemplary performance and receives a plaque and a small monetary award.
-
Annual Excellence Awards
These are year-end awards recognizing outstanding contributions in various categories like leadership, innovation, and customer service.
-
Informal Recognition
-
Peer-to-Peer Shoutouts
These are ad-hoc acknowledgments by coworkers, submitted through our internal communications platform.
-
Milestone Celebrations
Employees reaching significant milestones, such as work anniversaries, will be celebrated in monthly team meetings.
Nomination Process
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Eligibility
All full-time and part-time employees with a minimum of three months of service are eligible for nomination.
-
Nomination Channels
Employees can be nominated via:
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[Your Company Website]'s internal HR portal
-
Nomination boxes located around [Your Company Address]
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Sending an email to [Your Company Email]
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Nomination Period
The nomination period for "Employee of the Month" is the first week of each month, while nominations for "Annual Excellence Awards" are accepted throughout the year.
Selection Criteria
|
Quantitative Metric |
Weightage |
|
Job Performance |
40% |
|
Teamwork |
30% |
|
Customer Service |
20% |
|
Additional Projects |
10% |
Qualitative Metrics
-
Integrity
Does the employee adhere to [Your Company Name]'s values and code of conduct?
-
Creativity
Has the employee demonstrated innovative thinking and problem-solving?
-
Communication
How well does the employee communicate and collaborate with their team?
Award Presentation
-
Frequency and Timeline
-
Employee of the Month: Announced on the second Monday of each month.
-
Annual Excellence Awards: Announced during the year-end company-wide meeting.
-
Method of Presentation
-
Employee of the Month: Presented by the Department Manager during the team meeting.
-
Annual Excellence Awards: Presented by [Your Name], the CEO, during the year-end gala.
Contact Information
We believe that recognition fosters a positive work environment and contributes to employee satisfaction and retention. For more information, please contact:
HR Manager: [Your Email]
Phone: [Your Company Number]
Address: [Your Company Address]
Thank you for your participation and enthusiasm in recognizing the exceptional talent within [Your Company Name].
