Free Accounting Internal Audit Confidentiality NDA Template
Accounting Internal Audit Confidentiality Non-Disclosure Agreement (NDA)
This Non-Disclosure Agreement (hereinafter referred to as "the Agreement") is made to ensure the confidentiality and protection of certain sensitive information related to the accounting and financial operations of [Your Company Name] (hereinafter referred to as "the Disclosing Party") which will be disclosed to [Auditor Name or Audit Firm Name] (hereinafter referred to as "the Receiving Party") during the course of an internal audit. The purpose of this Agreement is to outline the responsibilities of the Receiving Party in handling, using, and protecting the confidential information to prevent unauthorized disclosure, use, or dissemination.
2. Parties Involved
2.1 The Disclosing Party:
Name: [Your Company Name]
Address: [Your Company Address]
Represented By: [Representative's Name and Title]
Role: The Disclosing Party is the entity undergoing the internal audit and the owner of the confidential information being disclosed under the terms of this Agreement.
2.2 The Receiving Party:
Name: [Auditor Name or Audit Firm Name]
Address: [Auditor's or Audit Firm's Address]
Represented By: [Representative's Name and Title]
Role: The Receiving Party is the individual or entity engaged to conduct the internal audit and the recipient of the confidential information for the purpose of carrying out the audit activities.
Both parties agree to enter into this Agreement to facilitate the exchange of confidential information necessary for the completion of the internal audit, under the terms and conditions set forth herein. This Agreement shall commence on [Effective Date] and shall remain in effect until the completion of the internal audit, unless terminated earlier by either party in accordance with the terms of this Agreement.
3. Scope of Confidentiality
3.1 Definition of Confidential Information: For the purposes of this Agreement, "Confidential Information" shall include, but not be limited to, all financial records, audit reports, internal processes, client data, operational strategies, employee information, and any other data or information related to the business of the Disclosing Party that is not publicly available. Confidential Information may be conveyed in written, oral, electronic, or any other form.
3.2 Inclusions: The scope of Confidential Information includes all information provided by the Disclosing Party to the Receiving Party during the internal audit, including preliminary findings, audit drafts, communication regarding audit queries, and any notes or analyses created as a result of the audit activities.
3.3 Exclusions: Information shall not be considered confidential if it (a) is or becomes publicly known through no breach of this Agreement by the Receiving Party; (b) was known by the Receiving Party prior to its disclosure by the Disclosing Party without any obligation of confidentiality; (c) is received from a third party without breach of any obligation of confidentiality; or (d) is independently developed by the Receiving Party without use of or reference to the Disclosing Party's Confidential Information.
4. Obligations and Use of Confidential Information
4.1 Use of Information: The Receiving Party agrees to use the Confidential Information solely for the purpose of conducting the internal audit of the Disclosing Party's accounting and financial operations. The Receiving Party shall not use the Confidential Information for any other purpose without the prior written consent of the Disclosing Party.
4.2 Protection of Confidential Information: The Receiving Party shall take all reasonable steps to protect the confidentiality of the Confidential Information and to prevent any unauthorized use, disclosure, publication, or dissemination of the Confidential Information. Such steps shall include, but not be limited to, implementing and maintaining secure data storage and handling procedures, limiting access to the Confidential Information to individuals within the Receiving Party's organization who are directly involved in the audit and who are bound by confidentiality obligations, and ensuring that such individuals are aware of and comply with the terms of this Agreement.
4.3 Non-Disclosure: The Receiving Party agrees not to disclose, reveal, or make available the Confidential Information to any third party without the express prior written consent of the Disclosing Party, except as required by law or court order. In the event that the Receiving Party is required to disclose Confidential Information by law or court order, the Receiving Party shall promptly notify the Disclosing Party to allow the Disclosing Party to seek a protective order or other appropriate remedy.
4.4 Return or Destruction of Confidential Information: Upon the termination of this Agreement, or upon the Disclosing Party's written request at any time, the Receiving Party shall promptly return to the Disclosing Party all copies of the Confidential Information received, or destroy all such material, at the Disclosing Party's discretion, and provide written certification of such return or destruction.
5. Duration of the Agreement
This Agreement shall become effective as of [Effective Date] and shall remain in force until [Termination Date], unless otherwise terminated by either party in accordance with the provisions herein. The obligations of confidentiality set forth in this Agreement shall survive the termination of this Agreement for a period of [Number] years from the date of termination, ensuring the continued protection of the Confidential Information disclosed during the term of this Agreement.
6. Return or Destruction of Confidential Information
Upon the expiration or earlier termination of this Agreement, or at the Disclosing Party's request at any time, the Receiving Party shall:
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Return Option: Promptly return to the Disclosing Party all documents, materials, and media, in any format, containing Confidential Information, including all copies, notes, or other derivatives thereof, that are in the possession or control of the Receiving Party or its representatives.
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Destruction Option: Alternatively, with the Disclosing Party's consent, destroy all such documents, materials, and media containing Confidential Information and provide the Disclosing Party with a written certification, signed by an authorized representative of the Receiving Party, confirming the destruction of such materials.
The choice between return or destruction of the Confidential Information shall be at the sole discretion of the Disclosing Party.
7. Breach and Remedies
7.1 Notification of Breach: In the event of a breach or threatened breach of this Agreement by the Receiving Party, the Receiving Party agrees to promptly notify the Disclosing Party of such breach or threat and take all reasonable steps necessary to rectify the breach and prevent its recurrence.
7.2 Remedies for Breach: In addition to any other rights and remedies available to the Disclosing Party under this Agreement or at law or in equity, the Disclosing Party shall be entitled to seek injunctive relief to prevent the breach or threatened breach of the Agreement and to secure its enforcement, as well as to recover damages from the Receiving Party resulting from the breach.
7.3 Indemnification: The Receiving Party agrees to indemnify, defend, and hold harmless the Disclosing Party and its officers, directors, employees, and agents from and against any and all losses, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to any breach of this Agreement by the Receiving Party or any of its representatives.
8. Miscellaneous Provisions
8.1 Amendment and Modification: This Agreement may be amended or modified only by a written agreement signed by both the Disclosing Party and the Receiving Party. No oral modification or amendment shall be considered valid.
8.2 Entire Agreement: This Agreement constitutes the entire agreement between the parties concerning the subject matter herein and supersedes all previous agreements, understandings, negotiations, and discussions, whether oral or written, between the parties.
8.3 Waiver: The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver of such provision or any other provision, nor shall it affect the right of such party thereafter to enforce every provision of this Agreement.
8.4 Severability: If any term or provision of this Agreement is found by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable, the same shall not affect the other terms or provisions hereof or the whole of this Agreement, but such term or provision shall be deemed modified to the extent necessary in the court’s opinion to render such term or provision enforceable, and the rights and obligations of the parties shall be construed and enforced accordingly, preserving to the fullest permissible extent the intent and agreements of the parties herein set forth.
9. Governing Law and Dispute Resolution
9.1 Governing Law: This Agreement shall be governed by and construed in accordance with the laws of [Specify Jurisdiction], without giving effect to any principles of conflicts of law.
9.2 Dispute Resolution: Any disputes arising out of or in connection with this Agreement shall be resolved first through good faith negotiations between the parties. If such dispute cannot be settled amicably within a reasonable period, then the parties agree to submit the dispute to binding arbitration in accordance with the rules of [Specify Arbitration Body] of [Specify Location]. The decision of the arbitrator(s) shall be final and binding upon the parties, and the expense of the arbitration (including without limitation the award of attorneys' fees to the prevailing party) shall be paid as the arbitrator(s) determine(s).
10. Signatures
This Agreement has been executed by the duly authorized representatives of the parties as of the Effective Date first above written.
For the Disclosing Party:
[Authorized Name]
[Title]
[Month Day, Year]
For the Receiving Party:
[Authorized Name]
[Title]
[Month Day, Year]
