THANK YOU CARD STATEMENT

[Month Day, Year]

1. Introduction

At [Your Company Name], we believe in the power of gratitude and appreciation. It's important to recognize and celebrate the contributions and efforts of our colleagues. The Thank You Card Statement outlines how employees can express their appreciation through thank you cards.

2. Purpose

The purpose of this Thank You Card Statement is to encourage a culture of gratitude and recognition within our organization. Thank you cards are a simple yet impactful way to acknowledge and appreciate the positive actions and support of our fellow team members.

3. Guidelines for Thank You Cards

3.1 Occasions for Thank You Cards: Thank you cards can be used for various occasions, including:

• Recognizing exceptional teamwork on a project.

• Expressing gratitude for mentorship and guidance.

• Celebrating a colleague's hard work and dedication.

• Marking milestones and achievements.

3.2 Content of Thank You Cards: When writing a thank you card, consider including the following elements:

• A personal message expressing sincere gratitude.

• Specific details about what you're thankful for.

• A warm and genuine tone that reflects your appreciation.

• A signature and date for a personal touch.

4. Sending Thank You Cards

4.1 Handwritten Cards: Whenever possible, we encourage employees to write handwritten thank you cards. These cards often convey a personal and heartfelt message.

4.2 Digital Cards: In situations where handwritten cards may not be feasible, employees can send digital thank you cards through email or our internal communication platforms.

5. Respectful and Inclusive Language

5.1 Respectful Tone: Maintain a respectful and professional tone in your thank you cards. Use language that is courteous and appropriate.

5.2 Inclusivity: Be inclusive in your messages, considering the diverse backgrounds and perspectives of your colleagues.

6. Privacy and Confidentiality

6.1 Confidentiality: Ensure that thank you cards do not contain confidential or sensitive information. Keep the content focused on expressing appreciation.

7. Record Keeping

7.1 Personal Records: Consider keeping a copy of the thank you cards you send and receive for your personal records. This can be a valuable resource for future recognition.

8. Conclusion

The act of sending thank you cards is a meaningful way to foster positive relationships and strengthen our workplace community. By expressing gratitude and appreciation, we create an environment where everyone feels valued and motivated.

We encourage all employees to embrace the practice of sending thank you cards as a way to promote a culture of appreciation and recognition at [Your Company Name].

[Your Name]

[Your Job Title]

[Your Company Name]

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