Free Vacation Memo Template
Holiday Procedures Memo
To: All Employees
From: [YOUR NAME]
Position: [YOUR DESIGNATION]
Department: [DEPARTMENT NAME]
Date: [DATE]
Subject: Holiday Vacation Request Guidelines and Blackout Dates
Dear Team,
As the holiday season approaches, we want to ensure a smooth scheduling process and adequate staffing during this busy time we understand that many of you may want to take some well-deserved time off and we wish to facilitate this process to the best of our abilities while also ensuring business continuity.
This memo is a reminder of our policies and procedures for vacation requests during the holiday season please review them for seamless vacation planning:
Vacation Request Procedure:
All vacation requests must be submitted through our HR management system at least two weeks before your planned vacation dates this allows us to plan and reassign tasks as needed any requests submitted less than two weeks in advance may not be approved.
Blackout Dates:
Please note that certain blackout dates come into effect during the holiday season due to heightened company activity and client demands vacation requests will not ordinarily be approved during these blackout periods.
If you have any questions or require clarity on our vacation request procedures, please reach out to [YOUR ORGANIZATION EMAIL].
We appreciate your cooperation and understanding of these guidelines as we navigate the busy holiday season together. Thank you for your continuous hard work and dedication to [YOUR COMPANY NAME].
Best Regards,
[YOUR NAME]
[DEPARTMENT NAME]
[YOUR COMPANY NAME]
[YOUR COMPANY EMAIL]
