Free Operations Maintenance Request Memo Template
Operations Maintenance Request Memo
Date: [Month Day, Year]
To: Maintenance Department
From: [Your Name], Operations Manager
Subject: Maintenance Request
I am writing to submit a maintenance request for the air conditioning unit in the main conference room on the third floor.
-
Description of Issue: The air conditioning unit in the main conference room on the third floor is not functioning properly. The room temperature remains uncomfortably warm, impacting the productivity of meetings and presentations. The issue seems to be related to a lack of cold air circulation, despite the unit being turned on.
-
Requested Action: I request a thorough inspection of the air conditioning unit to identify the root cause of the malfunction. If feasible, please proceed with repairing the unit to restore optimal functionality. If the issue cannot be resolved through repairs, replacement of the unit may be necessary.
-
Urgency: Given the upcoming schedule of important client meetings and internal presentations, it is essential to address this issue promptly. I kindly request that the maintenance team prioritize this request and provide a resolution as soon as possible to minimize disruption to our operations.
-
Attachments: Please note that I have attached a photograph of the air conditioning unit in question, which clearly shows its current state and positioning within the conference room. If further visual documentation is needed, please don't hesitate to request additional images or information.
Please prioritize this request and provide an estimated timeline for completion. If further clarification or assistance is needed, please do not hesitate to contact me at [Your Email].
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Operations Manager
