Real Estate Maintenance
Contract Termination Letter
[Contractor's Name]
[Contractor's Company Name]
[Contractor's Address]
[City, State, ZIP Code]
Subject: Termination of Maintenance Contract
Dear [Contractor's Name],
We are writing to formally notify you that we have decided to terminate our maintenance contract, as per the terms outlined in our agreement under section [Specify Section] related to contract termination. This decision has not been made lightly; however, after thorough consideration and internal review, we believe it is in our best interest to end our contractual relationship at this time.
Please consider this letter as the official [Number of Days Notice as per contract] day notice of contract termination, effective as of [Termination Effective Date]. As such, we request that all maintenance services under the terms of our current contract be concluded by this date.
We would like to take this opportunity to thank you for the services your company has provided up until now. Our decision to terminate the contract is based on changing business needs. This termination is in no way a reflection of your company's quality of work or the value of the services provided.
In accordance with our agreement, we will settle all outstanding payments for services rendered up to the termination effective date. Additionally, we ask that you provide us with the final invoice by [Invoice Submission Date], ensuring all financial obligations are met promptly.
We also request the return of any of our property, equipment, or materials in your possession by the aforementioned termination date. Please coordinate with our office to facilitate a smooth handover.
Should there be any specific requirements or steps you wish us to follow during this transition, please communicate them at your earliest convenience. Our aim is to ensure a seamless transition with minimal disruption to our operations.
We appreciate the opportunity to have worked with [Contractor's Company Name] and wish your company all the best in your future endeavors. Please do not hesitate to get in touch if you have any questions or need further clarification regarding the termination process.
Thank you once again for your service and understanding.
Sincerely,
[Your Name]
[Your Position]
[Your Company Name]
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