Overview

The Repair and Maintenance Scope of Work provides a comprehensive framework for managing the upkeep and repair of [PROPERTY NAME]. This document delineates specific responsibilities, tasks, and expectations for property owners and maintenance personnel to ensure the efficient operation and longevity of the commercial building.

Objectives

• Ensure the safety, functionality, and aesthetic appeal of the commercial building.

• Extend the lifespan of building components and systems through proactive maintenance.

• Minimize disruptions to tenants and visitors by addressing repair needs promptly.

• Adhere to legal and regulatory standards governing building maintenance and safety.

Property Owners

• Provide necessary resources and funding for maintenance.

• Ensure compliance with legal and safety regulations.

• Approve major repair projects and budgets.

Maintenance Staff

• Conduct routine inspections and maintenance activities.

• Respond promptly to repair requests.

• Document all maintenance and repair activities.

Scope of Work

Building Exterior Maintenance

• Regular inspection and maintenance of exterior walls, windows, doors, and roofing to prevent water infiltration and structural damage.

• Cleaning of exterior surfaces and removal of debris to maintain the building's appearance.

• Repair or replacement of damaged exterior components as needed.

• Seasonal maintenance of landscaping and parking areas.

Mechanical Systems Maintenance

• Scheduled inspection and maintenance of HVAC systems, including filters, ductwork, and controls.

• Lubrication and adjustment of mechanical equipment to ensure optimal performance.

• Testing and maintenance of fire suppression systems, elevators, and other mechanical systems.

• Prompt repair of any malfunctioning mechanical equipment.

Electrical Systems Maintenance

• Routine inspection and maintenance of electrical wiring, panels, and fixtures to prevent fire hazards.

• Testing and maintenance of emergency lighting and backup power systems.

• Replacement of faulty electrical components and wiring as necessary.

• Compliance with electrical codes and regulations.

Plumbing Systems Maintenance

• Inspection and maintenance of plumbing fixtures, pipes, and drains to prevent leaks and water damage.

• Repair or replacement of malfunctioning plumbing components, including faucets, valves, and water heaters.

• Clearing of clogged drains and sewer lines.

• Compliance with plumbing codes and standards.

Interior Maintenance

• Regular cleaning and maintenance of interior spaces, including floors, walls, and ceilings.

• Repair of interior finishes, such as paint, wallpaper, and flooring.

• Inspection and maintenance of lighting fixtures and electrical outlets.

• Pest control measures as necessary.

Reporting and Documentation

• Maintenance staff will maintain detailed records of all maintenance and repair activities, including dates, tasks performed, materials used, and associated costs.

• Property owners will receive regular reports summarizing maintenance activities and any recommendations for future repairs or improvements.

Emergency Procedures

• Procedures for responding to emergencies, such as fires, floods, or severe weather events, will be clearly outlined and communicated to all relevant parties.

• Emergency contact information for maintenance staff, property owners, and emergency services will be readily available.

Compliance and Quality Assurance

• All maintenance and repair work will comply with applicable laws, regulations, and industry standards.

• Quality assurance measures will be implemented to ensure that work is performed to a high standard and meets the expectations of property owners and tenants.