5 Year Building Maintenance Plan

Prepared by: [YOUR NAME]

Company: [YOUR COMPANY NAME]

I. Introduction

This 5-Year Building Maintenance Plan outlines the preventive maintenance activities required to ensure the longevity, safety, and efficiency of the building located at [YOUR COMPANY ADDRESS]. The plan provides a detailed schedule, budget estimates, and resource allocations necessary for the systematic upkeep of the building.

II. Objectives

Ensure Safety: Maintain a safe environment for occupants.
Extend Lifespan: Prolong the life of building systems and components.
Reduce Costs: Prevent costly emergency repairs.
Compliance: Ensure compliance with relevant regulations and standards.
Efficiency: Optimize the performance of building systems.

III. Building Overview

Building: [YOUR COMPANY NAME]
Location: [YOUR COMPANY ADDRESS]
Year Built: 2050
Total Area: 250,000 Square Feet
Occupancy Type: Commercial Office Building

IV. Maintenance Schedule

Year 1

Task	Frequency	Details
Inspect and clean HVAC systems	Quarterly	Clean filters, check for leaks, and ensure efficient operation.
Test and inspect fire alarms and sprinkler systems	Quarterly	Conduct tests, check batteries, and ensure compliance.
Check plumbing systems for leaks	Quarterly	Inspect pipes, faucets, and toilets for leaks.
Inspect electrical systems	Quarterly	Check wiring, outlets, and panels for safety.
Lubricate and adjust door hinges and locks	Quarterly	Ensure smooth operation and security.
Service elevators and escalators	Biannual	Full inspection and maintenance by certified technicians.
Inspect the roof and clean the gutters	Biannual	Check for damage, clear debris.
Check and service water heaters	Biannual	Inspect for efficiency, flush tanks.
Comprehensive building inspection	Annual	Thorough inspection of all building systems.
Inspect and seal windows and doors	Annual	Check for drafts, re-caulk as needed.
Test and maintain backup generators	Annual	Ensure operational readiness.

Year 2

Task	Frequency	Details
Quarterly Tasks	Quarterly	Same as Year 1.
Service elevators and escalators	Biannual	Full inspection and maintenance by certified technicians.
Inspect the roof and clean the gutters	Biannual	Check for damage, clear debris.
Check and service water heaters	Biannual	Inspect for efficiency, flush tanks.
Repaint high-traffic areas	Biannual	Refresh paint in hallways and common areas.
Comprehensive building inspection	Annual	Thorough inspection of all building systems.
Inspect and repair exterior walls	Annual	Check for cracks, weatherproof as needed.

Year 3

Task	Frequency	Details
Quarterly Tasks	Quarterly	Same as Year 1.
Service elevators and escalators	Biannual	Full inspection and maintenance by certified technicians.
Inspect the roof and clean the gutters	Biannual	Check for damage, clear debris.
Check and service water heaters	Biannual	Inspect for efficiency, flush tanks.
Inspect and maintain parking areas	Biannual	Check lighting, surface conditions.
Comprehensive building inspection	Annual	Thorough inspection of all building systems.
Update and test security systems	Annual	Ensure all security measures are current and functioning.

Year 4

Task	Frequency	Details
Quarterly Tasks	Quarterly	Same as Year 1.
Service elevators and escalators	Biannual	Full inspection and maintenance by certified technicians.
Inspect the roof and clean the gutters	Biannual	Check for damage, clear debris.
Check and service water heaters	Biannual	Inspect for efficiency, flush tanks.
Deep clean carpets and flooring	Biannual	Professional cleaning of carpets and hard floors.
Comprehensive building inspection	Annual	Thorough inspection of all building systems.
Assess and update energy efficiency measures	Annual	Review and implement energy-saving initiatives.

Year 5

Task	Frequency	Details
Quarterly Tasks	Quarterly	Same as Year 1.
Service elevators and escalators	Biannual	Full inspection and maintenance by certified technicians.
Inspect the roof and clean the gutters	Biannual	Check for damage, clear debris.
Check and service water heaters	Biannual	Inspect for efficiency, flush tanks.
Inspect insulation and HVAC efficiency	Biannual	Ensure proper insulation and efficient HVAC operation.
Comprehensive building inspection	Annual	Thorough inspection of all building systems.
Plan and budget for the next 5-year maintenance cycle	Annual	Prepare for the upcoming maintenance period.

V. Budget Estimates

Year	Budget Estimate ($)
Year 1	$150,000
Year 2	$160,000
Year 3	$165,000
Year 4	$170,000
Year 5	$175,000
Total 5-Year Budget	$820,000

VI. Resource Allocation

Personnel

Role	Name	Contact
Facility Manager	[YOUR NAME]	[YOUR EMAIL]
Maintenance Staff	5 members	[MAINTENANCE STAFF NUMBER]
HVAC Contractor	[HVAC CONTRACTOR NAME]	[HVAC CONTRACTOR NUMBER]
Plumbing Contractor	[PLUMBING CONTRACTOR NAME]	[PLUMBING CONTRACTOR NUMBER]
Electrical Contractor	[ELECTRICAL CONTRACTOR NAME]	[ELECTRICAL CONTRACTOR NUMBER]

Equipment and Supplies

Equipment/Supplies	Quantity
HVAC servicing tools	1 set
Plumbing repair kits	2 kits
Electrical testing equipment	1 set
Cleaning supplies	Sufficient for 1 year
Safety gear	10 sets

VII. Compliance and Regulations

Building Codes: Ensure all maintenance activities comply with local building codes.

Safety Standards: Adhere to OSHA standards for safety.

Environmental Regulations: Follow EPA guidelines for environmental protection.

VIII. Risk Management

Regular Inspections: Conduct regular inspections to identify potential issues early.

Maintenance Logs: Maintain detailed logs of all maintenance activities.

Emergency Procedures: Develop and update emergency response procedures.

IX. Review and Updates

This plan will be reviewed annually and updated as necessary to reflect changes in building usage, condition, and regulatory requirements.

By following this 5-Year Building Maintenance Plan, we aim to maintain the building in optimal condition, ensure the safety and satisfaction of occupants, and manage costs effectively.