Free Architecture Quotation Contract Template

1. Parties

This Contract is entered into as of [Effective Date], by and between [Your Company Name], with an address at [Your Company Address] (hereinafter referred to as "Contractor"), and [Client Name], with an address at [Client's Address] (hereinafter referred to as "Client").

RECITALS

WHEREAS, Client desires to obtain architectural services for the design and development of [specific project name] (the "Project");

WHEREAS, Contractor is a duly qualified and licensed architecture firm with the expertise and capability to provide such services;

WHEREAS, the parties wish to set forth the terms and conditions under which Contractor will provide architectural services for the Project;

NOW, THEREFORE, in consideration of the mutual covenants and promises herein contained, the parties hereby agree as follows:

2. Scope of Services

2.1 General Services

Contractor agrees to provide the following architectural services (collectively, the "Services") to the Client:

  • Preliminary design and concept development

  • Schematic design

  • Design development

  • Construction documents preparation

  • Bidding and negotiation assistance

  • Construction administration

  • Project closeout

2.2 Detailed Services

2.2.1 Preliminary Design and Concept Development

Contractor will work with Client to develop preliminary design concepts that reflect Client's vision and requirements. This includes site analysis, feasibility studies, and initial design sketches.

2.2.2 Schematic Design

Contractor will create detailed schematic designs, including floor plans, elevations, and site plans. These designs will be presented to Client for approval before moving forward.

2.2.3 Design Development

Based on the approved schematic designs, Contractor will further develop the design details. This includes material selection, structural systems, and detailed drawings.

2.2.4 Construction Documents Preparation

Contractor will prepare comprehensive construction documents, including specifications, detailed drawings, and schedules. These documents will be used for obtaining permits and for construction.

2.2.5 Bidding and Negotiation Assistance

Contractor will assist Client in soliciting and evaluating bids from contractors. This includes preparing bid documents, reviewing bids, and negotiating contracts.

2.2.6 Construction Administration

Contractor will provide oversight during the construction phase to ensure the project is built according to the approved designs. This includes site visits, progress reports, and addressing any issues that arise.

2.2.7 Project Closeout

Contractor will conduct a final inspection of the project to ensure all work has been completed to Client's satisfaction. This includes preparing a final punch list and ensuring all documentation is complete.

3. Compensation

3.1 Total Compensation

In consideration for the Services, Client agrees to pay Contractor the total sum of $[Amount] to be paid as follows:

3.2 Payment Schedule

  • An initial payment of $[Amount] upon execution of this Contract.

  • Progress payments of $[Amount] to be made on the completion of specific milestones:

    • Milestone 1: Concept development completion - $[Amount]

    • Milestone 2: Schematic design approval - $[Amount]

    • Milestone 3: Design development approval - $[Amount]

    • Milestone 4: Construction documents completion - $[Amount]

    • Milestone 5: Construction commencement - $[Amount]

    • Milestone 6: Project closeout - $[Amount]

  • The final payment of $[Amount] upon satisfactory completion of all Services.

3.3 Payment Terms

All payments are due within 30 days of receipt of invoice. Late payments shall incur interest at a rate of 1.5% per month.

4. Term and Termination

4.1 Term

This Contract shall commence on [Effective Date] and shall continue until the completion of the Services, unless terminated earlier as provided herein.

4.2 Termination

Either party may terminate this Contract with or without cause by giving 30 days written notice to the other party. Upon termination, Contractor shall be entitled to payment for Services performed up to the date of termination.

5. Changes in Services

5.1 Change Orders

Any changes to the scope of the Services must be agreed upon in writing by both parties. Contractor shall notify Client promptly of any circumstances that may necessitate a change in the Services, and any adjustment to the compensation or schedule resulting from such changes shall be mutually agreed upon and documented.

5.2 Additional Costs

If changes result in additional costs, these will be billed at the rate of $[Amount] per hour for additional work required.

6. Client Responsibilities

Client agrees to provide all necessary information, approvals, and access to the premises to Contractor in a timely manner for the proper performance of the Services. Client shall also be responsible for any additional costs incurred due to any delays or inaccuracies in the information provided or due to any change in design requested by Client.

7. Ownership of Documents

All drawings, specifications, and other documents and instruments prepared by Contractor as part of the Services (collectively, the "Instruments of Service") shall remain the property of Contractor. Client shall have a non-exclusive license to use the Instruments of Service for the purpose of constructing, using, and maintaining the project for which they were prepared.

8. Confidentiality

Each party agrees to keep confidential and not disclose to any third party any confidential information of the other party obtained in connection with the performance of this Contract, except as necessary for the performance of the Services or as required by law.

9. Indemnification

Contractor shall indemnify, defend, and hold Client harmless from any and all claims, damages, liabilities, and expenses (including reasonable attorney's fees) arising out of or resulting from Contractor's performance of the Services under this Contract, except to the extent that such claims, damages, liabilities, or expenses are caused by the negligent acts, omissions, or willful misconduct of Client.

10. Insurance

10.1 Insurance Coverage

Contractor shall maintain, at its own expense, comprehensive general liability and professional liability insurance in amounts not less than $[Amount] per occurrence and $[Amount] aggregate, and shall provide evidence of such insurance to Client upon request.

10.2 Workers' Compensation

Contractor shall maintain workers' compensation insurance as required by law and provide proof of such coverage to Client upon request.

11. Dispute Resolution

11.1 Negotiation

In the event of any dispute arising under or in connection with this Contract, the parties shall first attempt to resolve the dispute through good faith negotiations.

11.2 Arbitration

If the dispute cannot be resolved through negotiation, it shall be resolved through binding arbitration administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules. The arbitration shall take place in [Location], and the arbitrator’s decision shall be final and binding upon both parties.

12. Governing Law

This Contract shall be construed in accordance with the laws of [Jurisdiction]. Any legal actions arising from this Contract shall be filed in the appropriate courts located within [Jurisdiction].

13. Miscellaneous

13.1 Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior agreements, understandings, and negotiations, whether written or oral, between the parties with respect to the subject matter hereof.

13.2 Amendments

No amendment or modification of this Contract shall be valid unless made in writing and signed by both parties.

13.3 Severability

If any provision of this Contract is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

13.4 Waiver

The failure of either party to enforce any provision of this Contract shall not be construed as a waiver of that provision or any other provision.

13.5 Notices

All notices required or permitted under this Contract shall be in writing and shall be deemed delivered when delivered in person, or deposited in the United States mail, postage prepaid, addressed as follows:

  • If to Contractor:

    [Your Company Name]
    [Your Company Address]
    Attention: [Your Company Representative Name]

  • If to Client:

    [Client's Name]
    [Client's Address]
    Attention: [Client Representative Name]

IN WITNESS WHEREOF, the parties hereto have executed this Architecture Quotation Contract as of the day and year first above written.

[Your Company Name]

By:


Name: [Your Company Representative Name]
Title: [Your Company Representative Title]

[Client]

By:


Name: [Client Representative Name]
Title: [Client Representative Title]

Appendices

Appendix A: Detailed Cost Breakdown

Milestone

Payment Amount

Payment Due Date

Contract Signing (Initial Payment)

$20,000

[Due Date]

Concept Development Completion

Schematic Design Approval

Design Development Approval

Construction Documents Completion

Construction Commencement

Project Closeout

Total

Appendix B: Insurance Certificates

  • General Liability Insurance Certificate

  • Professional Liability Insurance Certificate

  • Workers' Compensation Insurance Certificate

Appendix C: Project Timeline

Phase

Start Date

End Date

Preliminary Design

[Start Date]

[End Date]

Schematic Design

Design Development

Construction Documents Preparation

Bidding and Negotiation

Construction Administration

Project Closeout

Appendix D: Deliverables

  • Concept design sketches

  • Schematic design drawings

  • Design development documents

  • Construction documents

  • Bid documents

  • Progress reports

  • Final punch list

Appendix E: Confidentiality Agreement

Both parties agree to maintain the confidentiality of all proprietary information disclosed during the course of this Contract. This includes, but is not limited to, design concepts, financial information, and project plans.

By adhering to these provisions and appendices, both Client and Contractor ensure a clear, structured, and legally binding agreement for the successful execution of the architectural services required for the Project.

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