Hotel Request Letter
Hotel Request Letter
[Date]
[Recipient's Name]
[Recipient's Title]
[Hotel Department]
[Hotel Address]
Dear [Recipient's Name],
My name is [Your Name], and I am the [Your Job Title] at [Your Company Name]. I am writing to formally request assistance with coordinating amenities for an upcoming corporate conference scheduled to take place from [Date] to [Date], at our hotel's conference center.
Our conference will be attended by [000] guests, and we require the following items and services to ensure a successful event:
Conference Room Setup
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Classroom-style seating for 150 attendees
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Podium with microphone
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Projector and screen for presentations
Catering Services
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Buffet-style lunch for three days ([Date] to [Date]) with vegetarian and non-vegetarian options
-
Continuous coffee and refreshment station available during conference hours
Audiovisual Equipment
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Sound system with wireless microphones
-
LCD projector and screen for presentations
-
Assistance from technical staff for setup and troubleshooting
In addition, we have included an attachment containing a comprehensive itinerary that provides a detailed outline of our schedule along with specific requirements we've set forth for your review and reference.
We kindly request your assistance in confirming the availability of the requested items and services and ensuring that they are arranged and prepared as per our specifications. If there are any alternative options or recommendations you can provide, we would greatly appreciate your input.
Please do not hesitate to contact me at [Your Number] or via email at [Your Email] if you require any further information or clarification regarding this request. Your prompt attention to this matter would be greatly appreciated.
Thank you very much for your assistance in advance. We look forward to your positive response and to working together to ensure the success of our corporate conference.
Sincerely,
[Your Name]
[Your Job Title]
[Your Company Name]
