Accounting Administrative Assistant Resume

Phone Number: [YOUR PHONE NUMBER]

Address: [YOUR ADDRESS]

LinkedIn: https://www.linkedin.com/in/your_own_profile

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I. Objective

Detail-oriented and highly motivated individual with expertise in both administrative support and accounting. Seeking the position of Accounting Administrative Assistant. Proficient in managing financial records, handling accounts payable and receivable, and streamlining administrative processes.

II. Education

Bachelor of Science in Accounting

• [UNIVERSITY NAME]

• Graduated: [DATE]

III. Professional Experience

Accounting Clerk | [CURRENT COMPANY NAME] | [START DATE] - Present

• Managed a diverse portfolio of accounts payable and receivable, processing transactions with a high level of accuracy.

• Assisted in preparing monthly, quarterly, and annual financial statements using industry-standard formats, including cash flow statements, income statements, and balance sheets.

• Conducted detailed bank reconciliations for multiple accounts, ensuring compliance with financial regulations and resolving discrepancies promptly.

• Collaborated with internal and external auditors during financial audits, facilitating a seamless audit process.

• Maintained an efficient financial record-keeping system with a high level of data security and accuracy.

Administrative Assistant | [PREVIOUS COMPANY NAME] | [START DATE]-[DATE]

• Provided comprehensive administrative support to the accounting department, including scheduling, filing, and correspondence, ensuring smooth operations.

• Coordinated and managed complex meetings, preparing detailed agendas, and documenting comprehensive minutes for internal and external stakeholders.

• Oversaw and streamlined office supply inventory, utilizing vendor relationships to negotiate competitive pricing and bulk purchases.

• Assisted with payroll processing for both full-time and contract employees, ensuring compliance with state and federal regulations.

• Maintained and updated databases, ensuring data integrity, accuracy, and compliance with industry standards.

IV. Skills

1. Accounting Software Proficiency:

   • QuickBooks: Expert in managing complex accounting functions, including invoicing, payroll, and financial reporting, for both in-house and cloud-based setups.

   • Microsoft Excel: Skilled in advanced data analysis, pivot tables, VLOOKUPs, and complex formula creation to streamline financial data management and forecasting.

2. Accounting Principles:

   • GAAP (Generally Accepted Accounting Principles): Extensive knowledge and practical application of GAAP, including revenue recognition, inventory accounting, and internal controls.

   • Cost Accounting: Skilled in applying cost accounting principles to manage and analyze overhead costs, cost allocation, and budgeting.

3. Administrative Skills:

   • Organizational Skills: Advanced organizational and time management skills to manage complex, multi-part projects with a high degree of efficiency.

   • Detail Orientation: Meticulous attention to detail in financial record-keeping and administrative tasks, ensuring accuracy and compliance.

4. Communication:

   • Collaboration Skills: Proven ability to collaborate effectively with cross-functional teams to facilitate seamless communication and workflow.

   • Interpersonal Skills: Skilled in building rapport with clients, vendors, and internal stakeholders to foster positive relationships and effective problem-solving.

5. Confidentiality and Integrity:

   • Experienced in handling sensitive and confidential information with the highest level of discretion, ensuring compliance with privacy regulations.

V. Certifications

• Certified Bookkeeper (CB)

• American Institute of Professional Bookkeepers

VI. Professional Affiliations

• Member - American Accounting Association (AAA)

• Member - National Association of Professional Accountants (NAPA)

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