School Club Contract
School Club Contract
This School Club Contract (“Contract”) is entered into by and between [Your Company Name], located at [Your Company Address] (“School”), and [Club Name], represented by its Club President, [President Name], located at [President Address] (“Club”), collectively referred to as the “Parties,” effective as of [Month Day, Year].
1. Purpose
1.1. The purpose of this Contract is to formally recognize and establish the [Club Name] (“Club”) as a student organization within [Your Company Name] (“School”), with the aim of enhancing the educational experience of its members and the broader school community.
1.2. This Contract sets forth the terms and conditions under which the Club will operate, outlining the Club’s mission, structure, and responsibilities, and ensuring alignment with the School’s values and policies.
1.3. The Club shall promote academic, social, and personal growth among its members, fostering a sense of community and inclusivity while adhering to all relevant local, state, and federal laws and regulations governing student organizations.
2. Club Information
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Club Name: [Club Name]
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Mission Statement: [Club Mission Statement]
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Club President: [President Name]
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Club Advisor: [Advisor Name]
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Club Email: [Club Email]
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Meeting Schedule: [Meeting Schedule]
3. Membership
3.1. Eligibility
3.1.1. Membership in the Club is open to all students of [Your Company Name] who are currently enrolled and in good academic standing.
3.1.2. Eligibility criteria for membership may include, but are not limited to, maintaining a minimum GPA, adhering to the School's code of conduct, and attending a minimum number of Club meetings or events per semester.
3.1.3. Any additional eligibility requirements shall be outlined in the Club's bylaws and approved by the School's administration.
3.2. Membership Dues
3.2.1. The Club may require membership dues not exceeding $[0] per academic year, as approved by the Club's membership and the School's administration.
3.2.2. Dues shall be collected at the beginning of the academic year or upon joining the Club and shall be used to cover operational expenses, event costs, and other Club-related activities.
3.2.3. Waivers or reductions of dues may be granted based on financial need, as determined by the Club's leadership and approved by the School's administration.
3.3. Rights and Responsibilities
3.3.1. Members have the right to participate in all Club activities, events, and meetings, subject to the Club's rules and guidelines.
3.3.2. Members have the right to vote in Club elections, hold leadership positions, and propose and vote on Club initiatives and decisions.
3.3.3. Members are responsible for upholding the Club's values and mission, attending meetings regularly, and actively participating in Club activities.
3.3.4. Members must comply with the School's code of conduct, as well as all applicable local, state, and federal laws and regulations.
4. Club Leadership
4.1. Club Officers
4.1.1. The Club shall have the following officers: President, Vice President, Secretary, Treasurer, and any other officers deemed necessary by the Club's bylaws.
4.1.2. Officers shall be elected by a majority vote of the Club's membership during a designated election period, as outlined in the Club's bylaws.
4.1.3.Officers shall serve a term of one academic year, beginning on [Month Day, Year] and ending on [Month Day, Year]. Officers may be re-elected for additional terms, as long as they remain eligible and are re-elected by the Club's membership.
4.1.4. Officers shall be responsible for overseeing the Club's operations, organizing and leading meetings, and ensuring the Club's activities are in accordance with its mission and goals.
4.2. Advisor
4.2.1. The Club shall have a faculty or staff advisor appointed by the School's administration.
4.2.2. The advisor shall serve as a mentor to the Club's officers and members, providing guidance, support, and advice on Club activities and initiatives.
4.2.3. The advisor shall ensure that the Club's activities align with the School's mission and values, and that they comply with all School policies and procedures.
4.2.4. The advisor shall attend Club meetings regularly, assist in the planning and execution of Club events, and serve as a liaison between the Club and the School's administration.
5. Meetings and Activities
5.1. Regular Meetings
5.1.1. The Club shall hold regular meetings at least once a [Month] as scheduled in its bylaws. Meeting times, dates, and locations shall be communicated to all members in advance.
5.1.2. Meetings shall be conducted in accordance with the Club's bylaws, which may include provisions for meeting procedures, quorum requirements, and voting processes.
5.1.3. Meeting agendas shall be prepared and distributed to all members prior to each meeting, and minutes shall be recorded and made available to members upon request.
5.2. Special Meetings
5.2.1. Special meetings may be called by the Club President or upon the request of a majority of the Club's officers. Notice of special meetings, including the purpose of the meeting and the proposed agenda, shall be provided to all members at least [Number] days in advance.
5.2.2. Special meetings shall adhere to the same procedures as regular meetings, as outlined in the Club's bylaws and the School's policies.
5.3. Activities
5.3.1. The Club may engage in activities and events that further its mission and benefit its members, such as community service projects, fundraising events, social gatherings, and educational workshops.
5.3.2. All activities and events must be approved by the School's administration prior to implementation. The Club shall submit a detailed proposal for each activity or event, including a description of the purpose, proposed budget, and anticipated benefits for Club members and the School community.
5.3.3. The Club shall ensure that all activities and events comply with the School's policies and procedures, including those related to safety, risk management, and financial management.
6. Finances
6.1. Budget: The Club shall prepare an annual budget detailing its expected income and expenses. The budget must be approved by the Club’s membership and the School’s administration.
6.2. Fundraising: The Club may engage in fundraising activities to support its operations, subject to the School’s policies on fundraising.
6.3. Financial Records: The Club shall maintain accurate and up-to-date financial records, including receipts, invoices, and bank statements. These records shall be made available to the School’s administration upon request.
7. Amendments
7.1. Amendment Process: This Contract may be amended by mutual agreement of the Parties in writing. Proposed amendments shall be submitted to the School's administration for review and approval.
7.2. Approval: Any amendments to this Contract must be approved by the School's administration before they are considered valid and enforceable.
7.3. Notification: Upon approval of an amendment, the Parties shall be notified in writing of the amendment and its effective date.
7.4. Recordkeeping: A record of all amendments to this Contract shall be maintained by the Club and made available to the School's administration upon request.
8. Termination
8.1. Termination by Club
8.1.1. The Club may terminate this Contract at any time by a two-thirds vote of its membership during a regular or special meeting called for that purpose.
8.1.2. Upon termination, the Club shall notify the School's administration in writing of its decision to terminate the Contract and provide a brief explanation for the termination.
8.2. Termination by School
8.2.1. The School may terminate this Contract if the Club fails to comply with its terms, the School's policies, or applicable laws and regulations.
8.2.2. Prior to termination, the School shall provide written notice to the Club, specifying the reasons for termination and providing an opportunity for the Club to remedy the situation within a specified time frame.
8.2.3. If the Club fails to remedy the situation within the specified time frame, the School may terminate this Contract by providing written notice to the Club.
8.3. Consequences of Termination
8.3.1. Upon termination of this Contract, the Club shall cease to operate as a recognized student organization within the School.
8.3.2. The Club shall return any remaining funds or assets to the School, as specified in the Club's bylaws and approved by the School's administration.
8.3.3. The School may take any additional actions necessary to ensure the orderly termination of the Club's activities and the return of any School property or resources entrusted to the Club.
9. Governing Law
9.1. Applicable Law: This Contract shall be governed by and construed in accordance with the laws of the State of [State], without regard to its conflict of law principles.
9.2. Jurisdiction: Any disputes arising out of or relating to this Contract shall be subject to the exclusive jurisdiction of the courts of the State of [State], and the Parties hereby consent to the jurisdiction of such courts for such purposes.
9.3. Severability: If any provision of this Contract is found to be invalid or unenforceable under applicable law, such provision shall be deemed modified to the minimum extent necessary to make it valid and enforceable. The validity and enforceability of the remaining provisions of this Contract shall not be affected.
9.4. Waiver of Jury Trial: The Parties hereby waive any right to a trial by jury in any action or proceeding arising out of or relating to this Contract.
10. Entire Agreement
This Contract constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral, relating to such subject matter.
IN WITNESS WHEREOF, the Parties have executed this Contract as of the Effective Date first above written.
[School Name]
By:
[Your Name]
[Title]
[Club Name]
By:
[Full Name]
[Title]
