Gym Briefing Memo Template
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Gym Briefing Memo

To: All Staff Members

From: [Your Name], Gym Manager

Date: [Month Day, Year]

Subject: New Operational Procedures and Upcoming Events

Dear Team,

This memo is to inform all staff members of [Your Company Name] Gym about the new operational procedures being implemented and to provide details on upcoming events and activities. Please read the information carefully and ensure you are familiar with all updates.

1. New Operational Procedures

As part of our commitment to maintaining a safe and efficient environment for our members, we are introducing the following new operational procedures effective immediately:

A. Health and Safety Protocols

  • Sanitization Stations: Additional hand sanitizing stations have been installed throughout the gym. Members and staff are encouraged to use them frequently.

  • Equipment Cleaning: All equipment must be cleaned with disinfectant wipes before and after each use. Staff will conduct hourly checks to ensure compliance.

  • Face Masks: While not mandatory, the use of face masks is highly recommended, especially in areas where social distancing may be challenging.

B. Membership Check-In

  • Contactless Check-In: Members are encouraged to use the contactless check-in system via the [Your Company Name] Gym mobile app to reduce physical contact.

  • Temperature Checks: Temperature checks will be conducted at the entrance. Anyone with a temperature above 100.4°F will be asked to return home and seek medical advice.

C. Class and Training Sessions

  • Pre-Booking: All group classes and personal training sessions must be pre-booked through the app to manage class sizes and maintain social distancing.

  • Class Size Limits: Class sizes are limited to ensure a minimum of 6 feet between participants.

2. Upcoming Events

We are excited to announce several upcoming events designed to engage our members and promote a healthy lifestyle.

A. Annual Fitness Challenge

  • Start Date: [Month Day, Year]

  • Details: Members can participate in various fitness challenges, including a 5K run, cycling marathon, and strength competitions. Prizes will be awarded to top performers.

B. Nutrition Workshop

  • Date: [Month Day, Year]

  • Time: 6:00 PM - 8:00 PM

  • Details: A workshop led by our in-house nutritionist on creating balanced meal plans and understanding nutritional needs for different fitness goals. Members can register via the mobile app.

3. Staff Training and Development

We are committed to the continuous development of our staff. The following training sessions have been scheduled to enhance your skills and knowledge:

A. Customer Service Excellence

  • Date: [Month Day, Year]

  • Time: 9:00 AM - 12:00 PM

  • Location: Conference Room A

  • Details: Training on delivering exceptional customer service, handling member inquiries, and resolving conflicts effectively.

B. CPR and First Aid Certification

  • Date: [Month Day, Year]

  • Time: 1:00 PM - 4:00 PM

  • Location: Gym Floor

  • Details: Certification course on CPR and First Aid. All staff members are required to attend and become certified.

We believe these new procedures and events will greatly benefit our members and staff. Your cooperation and adherence to the new guidelines are crucial in ensuring a safe and enjoyable environment for everyone. If you have any questions or need further clarification, please do not hesitate to contact me directly.

Thank you for your continued dedication and hard work.

Best regards,

[Your Name]

Gym Manager

[Your Company Name] Gym

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