Car Rental Confirmation Letter

[Date]

[Recipient's Name]
[Recipient's Company Name]
[Recipient's Address]
[City, State, ZIP Code]

Subject: Confirmation of Car Rental Booking

Dear [Recipient's Name],

We are pleased to confirm your car rental booking with [Your Company Name]. Below are the details of your reservation:

Reservation Number: [Reservation Number]
Pick-Up Date: [Pick-Up Date]
Drop-Off Date: [Drop-Off Date]
Pick-Up Location: [Pick-Up Location]
Car Model: [Car Model]
Rate: [Rate per Day] per day

Your vehicle will be ready for pick-up at the designated location on the specified date. We recommend arriving at least 30 minutes before your scheduled pick-up time to complete any necessary paperwork and vehicle inspection.

Rental Agreement:

Please note that upon pick-up, you will be required to sign a rental agreement outlining the terms and conditions of the rental, including insurance coverage, vehicle return conditions, and cancellation policy. A valid driver's license and credit card in the name of the reservation holder must be presented.

Cancellation Policy:

Should your plans change, you may cancel your reservation up to 24 hours before the pick-up time without any charges. Cancellations made less than 24 hours prior to the pick-up time will incur a fee equivalent to one day's rental rate.

Special Requests:

If you have any special requests or require additional accessories such as a GPS unit or child car seat, please let us know in advance, and we will endeavor to accommodate your needs.

Contact Information:

For any queries or further assistance, please feel free to contact our customer service team at [Your Company Number] or [Your Company Email]. We are committed to providing you with the best possible service and ensuring a seamless rental experience.

Thank you for choosing [Your Company Name]. We look forward to serving you and hope you have a safe and enjoyable trip.

Warm regards,

[Your Name]
[Your Position]