Car Rental Estimate Letter
Car Rental Estimate Letter
[Your Company Name]
[Your Company Address]
[City, State, ZIP Code]
[Your Company Number]
[Your Company Email]
[Date]
[Recipient's Name]
[Recipient's Company Name]
[Recipient's Address]
[City, State, ZIP Code]
Subject: Car Rental Cost Estimate
Dear [Recipient's Name],
Thank you for your interest in renting a vehicle from [Your Company Name]. We are pleased to provide you with an estimate for your upcoming car rental needs. Below are the details and estimated costs for the rental period you specified.
Rental Details:
-
Vehicle Model: [Vehicle Model]
-
Rental Period: From [Start Date] to [End Date]
-
Pick-Up Location: [Pick-Up Location]
-
Drop-Off Location: [Drop-Off Location]
Estimated Cost Breakdown:
|
Item |
Quantity |
Unit Cost |
Total Cost |
|---|---|---|---|
|
Daily Rental Rate |
7 days |
$40.00 |
$280.00 |
|
Collision Damage Waiver |
7 days |
$10.00 |
$70.00 |
|
GPS Navigation System |
7 days |
$5.00 |
$35.00 |
|
Child Safety Seat |
7 days |
$3.00 |
$21.00 |
|
Subtotal |
$406.00 |
||
|
Sales Tax (8%) |
$32.48 |
||
|
Total Estimated Cost |
$438.48 |
Additional Information:
-
Mileage Limitation: 100 miles per day. Additional mileage will be charged at $0.25 per mile.
-
Fuel Policy: Vehicles must be returned with a full tank, or a refueling charge of $4.50 per gallon will apply.
Terms and Conditions:
Please note that this estimate is subject to the availability of the vehicle at the time of booking and may change based on actual rental days or additional services requested. An official booking will require a signed rental agreement and a valid credit card.
Next Steps:
To proceed with this rental, please contact us by no later than [specific date], to ensure the availability of the vehicle and the quoted rates.
For any questions or further assistance, feel free to contact our customer service team at [Your Company Number] or [Your Company Email]. We are here to help you with all your car rental needs.
We look forward to serving you and ensuring a smooth and enjoyable rental experience.
Sincerely,
[Your Name]
[Your Position]
[Your Company Name]
[Your Company Email]
[Your Company Number]
