Event Planning Summary

Event Overview:

The Charity Gala Fundraiser by [Your Company Name] is an annual event aimed at raising funds for the Children’s Education Foundation. This year, we will focus on increasing awareness about our educational programs and generating support for new initiatives.

Date	Time
Saturday, September 14, 2050	7:00 PM – 11:00 PM

Venue	Address
Grand Ballroom, City Convention Center	876 Celestial Circle, Unit 88, Starlight Square, CA 12345

Agenda:

Time	Activity
7:00 PM	Doors Open / Cocktail Hour
7:30 PM	Welcome and Opening Remarks
8:00 PM	Dinner Service
8:45 PM	Keynote Speech by Dr. Emily Johnson
9:15 PM	Live Auction
10:00 PM	Entertainment Performance by The Jazz Ensemble
10:45 PM	Closing Remarks and Acknowledgements
11:00 PM	Event Concludes

Attendees:

Expected Attendance	Special Guests
200 guests	Mayor Robert Thompson, Celebrity Chef Laura Martinez

Budget:

Expense	Amount
Venue Rental	$15,000
Catering	$20,000
Entertainment	$8,000
Marketing and Promotion	$4,000
Miscellaneous	$3,000
Total Budget:	$50,000

Funding Sources:

Source
Sponsorships
Ticket Sales
Donations

Logistics:

Category	Details
Transportation	Valet service provided by the venue
Accommodation	Nearby hotel blocks reserved at the Grand Metropolis Hotel
Catering	Three-course dinner by Elite Catering Services
Decor	Elegant floral arrangements and lighting by Bloom Events
Audio/Visual	Equipment and technicians provided by A/V Experts

Roles and Responsibilities:

Role	Name	Contact
Event Coordinator	[Your Name]	[Your Number], [Your Email]
Marketing Lead	David Chen	[email protected]
Volunteer Coordinator	Lisa Green	[email protected]
Sponsorship Manager	Michael Clark	[email protected]
Entertainment Manager	Rachel Adams	[email protected]

Marketing and Promotion:

Strategy	Channels
Social media campaigns	Facebook, Instagram
Email invitations	VIPs and supporters
Press release	Local media
Posters and flyers	Offline promotion

Risk Management:

Potential Risks	Contingency Plans
Weather conditions affecting transportation	Backup transportation support
Technical issues with A/V equipment	Backup A/V equipment on-site

Contact Information:

Role	Name	Contact Information
Event Coordinator	[Your Name]	[Your Number], [Your Email]
Venue Contact	Jane Smith	[email protected]
Catering Contact	Elite Catering Services	222 555 7777