Event Planning Summary
Event Planning Summary
Event Overview:
The Charity Gala Fundraiser by [Your Company Name] is an annual event aimed at raising funds for the Children’s Education Foundation. This year, we will focus on increasing awareness about our educational programs and generating support for new initiatives.
Date |
Time |
---|---|
Saturday, September 14, 2050 |
7:00 PM – 11:00 PM |
Venue |
Address |
---|---|
Grand Ballroom, City Convention Center |
876 Celestial Circle, Unit 88, Starlight Square, CA 12345 |
Agenda:
Time |
Activity |
---|---|
7:00 PM |
Doors Open / Cocktail Hour |
7:30 PM |
Welcome and Opening Remarks |
8:00 PM |
Dinner Service |
8:45 PM |
Keynote Speech by Dr. Emily Johnson |
9:15 PM |
Live Auction |
10:00 PM |
Entertainment Performance by The Jazz Ensemble |
10:45 PM |
Closing Remarks and Acknowledgements |
11:00 PM |
Event Concludes |
Attendees:
Expected Attendance |
Special Guests |
---|---|
200 guests |
Mayor Robert Thompson, Celebrity Chef Laura Martinez |
Budget:
Expense |
Amount |
---|---|
Venue Rental |
$15,000 |
Catering |
$20,000 |
Entertainment |
$8,000 |
Marketing and Promotion |
$4,000 |
Miscellaneous |
$3,000 |
Total Budget: |
$50,000 |
Funding Sources:
Source |
---|
Sponsorships |
Ticket Sales |
Donations |
Logistics:
Category |
Details |
---|---|
Transportation |
Valet service provided by the venue |
Accommodation |
Nearby hotel blocks reserved at the Grand Metropolis Hotel |
Catering |
Three-course dinner by Elite Catering Services |
Decor |
Elegant floral arrangements and lighting by Bloom Events |
Audio/Visual |
Equipment and technicians provided by A/V Experts |
Roles and Responsibilities:
Role |
Name |
Contact |
---|---|---|
Event Coordinator |
[Your Name] |
[Your Number], [Your Email] |
Marketing Lead |
David Chen |
|
Volunteer Coordinator |
Lisa Green |
|
Sponsorship Manager |
Michael Clark |
|
Entertainment Manager |
Rachel Adams |
Marketing and Promotion:
Strategy |
Channels |
---|---|
Social media campaigns |
Facebook, Instagram |
Email invitations |
VIPs and supporters |
Press release |
Local media |
Posters and flyers |
Offline promotion |
Risk Management:
Potential Risks |
Contingency Plans |
---|---|
Weather conditions affecting transportation |
Backup transportation support |
Technical issues with A/V equipment |
Backup A/V equipment on-site |
Contact Information:
Role |
Name |
Contact Information |
---|---|---|
Event Coordinator |
[Your Name] |
[Your Number], [Your Email] |
Venue Contact |
Jane Smith |
|
Catering Contact |
Elite Catering Services |
222 555 7777 |