Corporate Banquet Event Order

The following Banquet Event Order (BEO) outlines all the details for the upcoming Annual Corporate Gala Dinner hosted by ABC Corporation at the XYZ Hotel. This document serves as a comprehensive guide for all event aspects, including food and beverage service, room setup, schedule of events, and additional services. Our goal is to ensure the success of the event by meeting the highest standards and exceeding client expectations. Should any adjustments be needed, please inform us at your earliest convenience.

BANQUET EVENT ORDER

• Event Name:Annual Corporate Gala Dinner

• Event Date:October 10, 2050

• Event Location:Grand Ballroom, XYZ Hotel

Event Contact:

Jane Doe
Corporate Event Manager
Phone: 123-456-7890
Email: jane.doe@corporation.com

EVENT SUMMARY

• Event Type: Corporate Gala Dinner

• Client: ABC Corporation

• Number of Guests: 150

• Event Start Time: 6:00 PM

• Event End Time: 11:00 PM

• Setup Time: 4:00 PM

• Tear Down Time: 11:30 PM

• Room Setup: Round tables of 10 with white linens, centerpieces, and corporate branding

SCHEDULE OF EVENTS

FOOD & BEVERAGE SERVICE

Reception:

• Passed Hors d'oeuvres (6:00 PM - 6:30 PM):

  • Mini Beef Wellington

  • Shrimp Cocktail Shooters

  • Vegetarian Spring Rolls

• Beverage Station:

  • Red & White Wine

  • Beer Selection

  • Soft Drinks & Water

Dinner (Plated Service, 6:30 PM):

• First Course:

  • Caesar Salad with Parmesan Crisp and Garlic Croutons

• Main Course (Choice of):

  • Grilled Filet Mignon with Red Wine Reduction, Roasted Potatoes, and Seasonal Vegetables

  • Pan-Seared Salmon with Lemon Dill Sauce, Wild Rice, and Asparagus

  • Vegetarian Option: Stuffed Portobello Mushroom with Quinoa and Roasted Vegetables

• Dessert (8:00 PM):

  • Chocolate Mousse Cake with Raspberry Coulis

Beverage Service:

• Full Bar Available (6:00 PM - 11:00 PM)

• Coffee and Tea Service with Dessert

AUDIO-VISUAL REQUIREMENTS

• AV Setup:

  • Podium with Microphone for Keynote Speaker

  • 2 Wireless Handheld Microphones for Q&A

  • Projector and Screen for Corporate Presentation

  • Stage Lighting for Band Performance

  • Background Music (Pre-dinner)

ROOM SETUP DETAILS

• Setup Type: Round tables of 10

• Linen & Napkins: White

• Centerpieces: Corporate-themed floral arrangements

• Stage: 12’x16’ for keynote speaker and entertainment

• Dance Floor: 20’x20’

ADDITIONAL SERVICES

• Parking: Complimentary valet for all guests

• Coat Check: Available at the event entrance

• Staffing:

  • 4 Banquet Captains

  • 10 Servers

  • 2 Bartenders

  • AV Technician

  • Setup Crew

PRICING SUMMARY

• Food & Beverage Cost: $75 per guest

• AV Setup: $1,500

• Staffing Fee: $2,000

• Service Charge: 20%

• Total Estimated Cost: $15,300 (inclusive of all charges)

TERMS & CONDITIONS

1. Payment: 50% deposit due at contract signing; balance due 7 days prior to event.

2. Cancellations: Any cancellations made less than 14 days prior to the event are subject to a 50% cancellation fee.

3. Final Guest Count: Final guest count must be confirmed no later than 5 days prior to the event.

4. Changes: Any changes to the BEO must be requested at least 48 hours before the event.

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