Wedding Planner Agreement

This Wedding Planning Agreement ("Agreement") is made and entered into on this [Month Day, Year] by [Your Company Name], hereinafter referred to as the "Planner", a wedding planning company with its principal place of business located at [Your Company Address] and [Client Name], hereinafter referred to as the "Client", a single entity whose main address is located at [Client Address]. Collectively, both will knows as the "Parties".

WHEREAS, the Client desires to engage the Planner for wedding planning services related to their wedding event;

WHEREAS, the Planner agrees to provide such services under the terms and conditions set forth in this Agreement;

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereby agree as follows:

I. Services Provided

The Planner will provide a comprehensive range of wedding planning services to ensure the successful organization and execution of the Client's wedding event. These services include, but are not limited to, vendor coordination, budget management, venue selection, and on-the-day coordination.

1. Vendor Selection and Coordination: The Planner will assist the Client in selecting and coordinating vendors, including catering, entertainment, florists, and photographers. All vendor contracts will be signed by the Client, and the Client is responsible for payments to vendors unless otherwise arranged.

2. Budget Management: The Planner will create and maintain a budget for the wedding based on the Client's specifications. All expenses, including vendor fees, will be tracked to ensure the event remains within the agreed budget.

3. Venue Selection: The Planner will provide venue options based on the Client's preferences and handle venue negotiations. The Client will be responsible for final venue bookings and payments.

4. Day-of Coordination: The Planner will be on-site on the day of the event to manage the timeline, vendors, and any unforeseen issues. Any additional staff required for on-the-day services will be discussed and approved by the Client.

II. Compensation and Payment Schedule

The Client agrees to compensate the Planner for services rendered, following the payment schedule outlined in this section. The payment structure ensures transparency and accountability for both parties.

1. Service Fee: The total service fee for the wedding planning services is fifty thousand dollars ($50,000). This fee covers all planning and coordination services listed above .

2. Deposit: A non-refundable deposit of ten thousand dollars ($10,000) is due upon signing this Agreement. The deposit secures the Planner's availability for the event date and is applied towards the total service fee.

3. Payment Schedule

   • First Payment: Fifty percent (50%) of the remaining balance will be due on ten (10) days after signing this Agreement.

   • Final Payment: The remaining balance of twenty thousand dollars ($20,000) is due no later than ten (10) days before the wedding date.

4. Late Fees: If any payment is more than fifteen (15) days late, a late fee of ten percent (10%) of the overdue amount will be applied.

III. Term and Termination

The term of this Agreement covers the wedding planning period from the signing date until the conclusion of the wedding event. Provisions for termination ensure clarity and fairness to both parties.

1. Agreement Term: This Agreement shall commence on the date of signing and shall continue until the completion of the wedding event on [Month Day, Year].

2. Termination by Client: The Client may terminate this Agreement at any time by providing written notice to the Planner. If terminated, the Client shall remain responsible for any unpaid fees and services rendered up to the termination date.

3. Termination by Planner: The Planner reserves the right to terminate this Agreement for cause, including breach of terms or non-payment. In the event of termination by the Planner, all services rendered up to the date of termination will be billed, and any deposit will be forfeited by the Client.

IV. Responsibilities of the Parties

Both the Client and the Planner must fulfill specific responsibilities to ensure the successful planning and execution of the wedding event. Clear expectations are set to avoid any misunderstandings.

1. Client's Responsibilities:

   • The Client will provide timely decisions and approvals for vendor selections, design concepts, and other wedding elements.

   • The Client is responsible for all payments to vendors and securing necessary permits for the venue or event.

   • The Client must communicate any changes in plans, dates, or expectations as soon as possible.

2. Planner's Responsibilities

   • The Planner will diligently coordinate all aspects of the wedding as per the agreed-upon services.

   • The Planner will communicate regularly with the Client and provide updates on the planning progress.

   • The Planner will resolve any issues that arise during the planning process or on the event day to the best of their ability.

V. Force Majeure

The force majeure clause addresses unforeseen events beyond the control of either party that may prevent the fulfillment of this Agreement. This ensures protection for both the Client and the Planner.

1. Unforeseen Events: Neither party shall be held responsible for any delay or failure to perform its obligations under this Agreement due to circumstances beyond its reasonable control, including, but not limited to, natural disasters, acts of terrorism, pandemics, or government regulations.

2. Notice of Force Majeure: If an event of force majeure occurs, the affected party shall promptly notify the other party of the situation in writing. Both parties will cooperate to reschedule the wedding or adjust the terms of the Agreement as needed.

VI. Dispute Resolution

Dispute resolution procedures ensure that any disagreements between the parties are handled professionally and efficiently, minimizing disruption to the wedding planning process.

1. Mediation: In the event of a dispute, the parties agree to attempt resolution through mediation before pursuing any legal remedies. A neutral mediator will be selected by both parties, and costs will be shared equally.

2. Arbitration: If mediation fails, any disputes shall be resolved through binding arbitration, and the decision of the arbitrator shall be final. The arbitration will be conducted in accordance with the rules of the American Arbitration Association.

VII. Miscellaneous Provisions

These provisions cover additional legal aspects of the Agreement, ensuring both parties understand their rights and obligations.

1. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of [State], without regard to its conflict of law principles.

2. Amendments: Any amendments to this Agreement must be in writing and signed by both the Client and the Planner.

3. Entire Agreement: This Agreement constitutes the entire understanding between the parties and supersedes all prior discussions, agreements, or understandings, whether written or oral.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

Planner Signature:

[Your Name]

[Job Title]

[Your Company Name]

[Month Day, Year]

Client Signature:

[Name]

[Month Day, Year]

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