Wedding Planner Vendor Contract Sheet

This Agreement is made on [Month Day, Year] by and between:

Wedding Planner Company

Name: [Your Company Name]

Address: [Your Company Address]

Email: [Your Company Email]

Phone Number: [Your Company Number]

Website: [Your Company Website]

(Hereinafter referred to as "Wedding Planner")

AND

Vendor

Name: [Vendor Company Name]

Address: [Vendor Company Address]

Email: [Vendor Company Email]

Phone Number: [Vendor Company Phone Number]

(Hereinafter referred to as "Vendor")

1. Services Provided

The Vendor agrees to provide the following services for the event:

Type of Service:	Catering
Event Date:	[Month Day, Year]
Event Location:	Grand Oak Venue, 456 Wedding Way, Los Angeles, CA 90003
Service Description:	Full-service catering for 150 guests, including a three-course meal, appetizers, desserts, and non-alcoholic beverages. Setup and breakdown of all catering equipment included.

2. Payment Terms

The Wedding Planner agrees to pay the Vendor as follows:

Total Fee:	$[0]
Deposit:	$[0] due on or before [Month Day, Year]
Balance Due:	$[0] due on or before [Month Day, Year]
Payment Methods:	Acceptable payment methods include credit card, check, or bank transfer.

3. Cancellation Policy

In the event of cancellation by either party, the following terms shall apply:

3.1 Cancellation by the Wedding Planner

• If the Wedding Planner cancels the services less than [0] days prior to the event date, the Vendor shall retain the full deposit as liquidated damages. The Wedding Planner acknowledges that the deposit is non-refundable if cancellation occurs within this timeframe.

3.2 Cancellation by the Vendor

• If the Vendor cancels the contract for any reason, including but not limited to unforeseen circumstances or inability to fulfill the services, the Vendor shall refund any and all payments made by the Wedding Planner, including the deposit, within [0] days of cancellation.

3.3 Written Notice Requirement

• All cancellations must be communicated in writing. A written notice can be sent via email, postal mail, or any other method that provides proof of delivery. Both parties must acknowledge receipt of the cancellation notice to ensure mutual understanding of the cancellation.

3.4 Refund Process

• The Vendor shall issue any applicable refunds within [0] days of receiving the cancellation notice. Refunds will be processed using the same payment method used by the Wedding Planner unless otherwise agreed upon in writing.

• The Vendor will provide written confirmation of the refund transaction to the Wedding Planner.

3.5 Rescheduling Option

• In the event of cancellation due to unforeseen circumstances (e.g., natural disasters, pandemics), the Wedding Planner and Vendor may mutually agree to reschedule the event for a later date. If a new date is established, the terms of this Agreement will apply to the rescheduled event, including all fees and services previously agreed upon.

4. Liability and Insurance

4.1 Liability Insurance

The Vendor agrees to maintain liability insurance for the duration of the event and to provide a certificate of insurance to the Wedding Planner upon request.

4.2 Indemnification Clause

The Vendor agrees to indemnify and hold harmless the Wedding Planner from any claims, damages, or expenses arising out of the Vendor’s services, including but not limited to personal injury or property damage.

5. Performance Standards

• The Vendor agrees to provide services in a professional manner and in accordance with industry standards.

• The Vendor must ensure that all personnel are appropriately trained, licensed, and insured, as applicable.

• The Vendor shall comply with all applicable laws, regulations, and ordinances while performing services for the event.

6. Force Majeure

• Neither party shall be liable for any delay or failure to perform its obligations under this Agreement if such delay or failure is due to causes beyond its reasonable control, including but not limited to:

  • Acts of God (natural disasters, severe weather)

  • War, terrorism, or civil unrest

  • Government restrictions or mandates

  • Other unforeseen events

• In the event of a force majeure situation, the parties agree to communicate promptly and work towards a solution, which may include rescheduling the event if feasible.

7. Governing Law

• This Agreement shall be governed by and construed in accordance with the laws of the State of [State].

• Any legal action or proceeding arising under this Agreement shall be brought exclusively in the courts located in [County, State].

8. Entire Agreement

• This Agreement constitutes the entire understanding between the parties and supersedes all prior negotiations, representations, or agreements, whether written or oral.

• Any amendments to this Agreement must be made in writing and signed by both parties.

9. Signatures

IN WITNESS WHEREOF, the parties hereto have executed this Wedding Planner Vendor Contract Sheet as of the date first above written.

WEDDING PLANNER

[Your Name]

[Title]

[Month Day, Year]

VENDOR

[Full Name]

[Title]

[Month Day, Year]

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