Free Event Planner Vendor Agreement Template
Event Planner Vendor Agreement
This Event Planner Vendor Agreement (“Agreement”) is made and entered into on [Month Day, Year], by and between:
[Your Company Name], a corporation organized and existing under the laws of the State of [Your State], with its principal place of business located at [Your Company Address], hereinafter referred to as the "Event Planner", and
[Your Partner Company Name], a [Partner Company Entity Type] organized and existing under the laws of the State of [Partner Company’s State], with its principal place of business located at [Partner Company Address], hereinafter referred to as the "Vendor."
Collectively, the Event Planner and the Vendor may be referred to as the “Parties” and individually as a “Party.”
RECITALS
WHEREAS, the Event Planner is engaged in the business of organizing, managing, and planning events such as weddings, corporate functions, and other social gatherings;
WHEREAS, the Vendor provides certain goods or services that are essential for the successful execution of events planned by the Event Planner;
WHEREAS, the Event Planner desires to contract with the Vendor for the provision of the Vendor’s goods or services in relation to the events being organized, and the Vendor agrees to provide such goods or services under the terms and conditions set forth in this Agreement;
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth herein, the Parties agree as follows:
1. SCOPE OF SERVICES
1.1. Services and Goods Provided
The Vendor agrees to provide the following goods and/or services as specified by the Event Planner for the events listed in [Exhibit A] of this Agreement:
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Catering Services
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Audio/Visual Equipment Rental
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Event Decor and Design
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Photography and Videography Services
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Event Staffing
1.2. Delivery of Services
The Vendor shall perform its obligations under this Agreement in accordance with the Event Planner’s requirements, including the dates, times, and venues specified for each event.
1.3. Modifications to Services
Any change in the scope of services must be agreed upon in writing by both Parties and may result in a modification of the Vendor’s compensation.
2. COMPENSATION
2.1. Payment Terms
The Event Planner agrees to pay the Vendor as follows:
Total Payment Amount: $[0]
Payment Schedule
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[0]% upon execution of this Agreement
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[0]% [Number of Days] days prior to the event
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[0]% upon completion of services or delivery of goods.
2.2. Invoices
The Vendor will submit detailed invoices specifying the services rendered and goods delivered. Invoices shall be submitted within [0] days of the event date, and payment shall be made by the Event Planner within [0] days of receipt of the invoice.
2.3. Expenses
Unless otherwise agreed upon, the Vendor shall be responsible for all expenses incurred in the performance of the services under this Agreement.
3. TERM AND TERMINATION
3.1. Term
This Agreement shall commence on [Month Day, Year] and continue in effect until [Month Day, Year], or until all obligations under this Agreement have been fully performed, unless earlier terminated as provided below.
3.2. Termination for Convenience
Either Party may terminate this Agreement for any reason by providing [0] days written notice to the other Party.
3.3. Termination for Cause
Either Party may terminate this Agreement immediately upon written notice if the other Party:
a) Breaches any material provision of this Agreement and fails to cure such breach within [0] days after receiving written notice of the breach, or
b) Becomes insolvent or files for bankruptcy.
3.4. Effect of Termination
In the event of termination, the Vendor shall be entitled to payment for services satisfactorily rendered and goods delivered prior to the date of termination. Any deposits made by the Event Planner may be refunded or forfeited, depending on the terms of the cancellation policy outlined in Exhibit B.
4. VENDOR OBLIGATIONS
4.1. Compliance with Laws
The Vendor agrees to comply with all applicable federal, state, and local laws, regulations, and ordinances in the performance of services under this Agreement.
4.2. Licenses and Permits
The Vendor shall obtain and maintain, at its own expense, all necessary licenses and permits required for the provision of its goods or services.
4.3. Insurance
The Vendor shall maintain appropriate insurance coverage, including but not limited to general liability insurance, workers' compensation, and any other insurance required by law. The Vendor shall provide the Event Planner with proof of such insurance upon request.
4.4. Confidentiality
The Vendor agrees not to disclose any confidential or proprietary information obtained during the course of providing services for the Event Planner, including event details, client lists, and pricing, without the Event Planner’s prior written consent.
5. EVENT PLANNER OBLIGATIONS
5.1. Provision of Event Details
The Event Planner shall provide the Vendor with all relevant details regarding the event, including venue access, set-up and breakdown times, and any specific requirements for the goods or services.
5.2. Communication
The Event Planner agrees to maintain open and timely communication with the Vendor throughout the duration of this Agreement to ensure smooth event execution.
6. INDEMNIFICATION AND LIABILITY
6.1. Indemnification by Vendor
The Vendor agrees to indemnify, defend, and hold harmless the Event Planner, its officers, agents, employees, and contractors from any and all claims, liabilities, damages, or expenses, including reasonable attorney’s fees, arising out of or in connection with the Vendor’s performance of its obligations under this Agreement, except to the extent caused by the Event Planner’s gross negligence or willful misconduct.
6.2. Limitation of Liability
In no event shall either Party be liable to the other for any indirect, incidental, special, consequential, or punitive damages, even if advised of the possibility of such damages. The total liability of either Party for any claims arising out of or related to this Agreement shall not exceed the total amount paid by the Event Planner to the Vendor under this Agreement.
7. DISPUTE RESOLUTION
7.1. Negotiation and Mediation
In the event of any dispute arising out of or relating to this Agreement, the Parties shall first attempt to resolve the dispute through good-faith negotiation. If the dispute cannot be resolved within [0] days, the Parties agree to submit the dispute to mediation before resorting to litigation.
7.2. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of [State], without regard to its conflict of law principles.
7.3. Venue
Any legal action arising out of or related to this Agreement shall be brought exclusively in the state or federal courts located in [County, State].
8. MISCELLANEOUS
8.1. Entire Agreement
This Agreement constitutes the entire understanding between the Parties with respect to the subject matter herein and supersedes all prior discussions, agreements, or understandings of any kind.
8.2. Amendments
No modification or amendment of this Agreement shall be effective unless made in writing and signed by both Parties.
8.3. Assignment
Neither Party may assign its rights or obligations under this Agreement without the prior written consent of the other Party.
8.4. Notices
All notices required or permitted under this Agreement shall be in writing and delivered to the addresses listed above via certified mail, email, or courier service.
SIGNATURES
IN WITNESS WHEREOF, the Parties hereto have executed this Event Planner Vendor Agreement as of the date first above written.
[Your Name]
Event Planner
[Month, Day, Year]
[Full Name]
Vendor
[Month Day, Year]
