Free Professional Church Staff Meeting Minute Template

Professional Church Staff Meeting Minute

Date: October 20, 2050
Time: 10:00 AM – 11:30 AM
Location: Church Office Conference Room
Facilitator: Pastor Michael Taylor
Attendees: Pastor Michael Taylor, Rachel Green (Worship Director), Thomas Clark (Youth Minister), Olivia Scott (Children’s Ministry Director), Nathan Reed (Outreach Coordinator), [Your Name] (Administrative Assistant)

1. Opening Prayer

  • Led by: Pastor Michael Taylor

2. Review of Previous Meeting Minutes

  • The last meeting minutes from October 13, 2050, were reviewed and approved without changes.

3. Worship Service Update (Rachel Green)

  • Discussion: Rachel highlighted upcoming worship themes for the next month and emphasized a need for additional volunteers for special services.

  • Action Item: Rachel will coordinate a volunteer meeting on October 27 to recruit and train new team members.

4. Youth Ministry Report (Thomas Clark)

  • Discussion: Thomas discussed recent youth engagement events and upcoming retreat plans. The October 30 Youth Retreat has 25 confirmed attendees.

  • Action Item: Thomas will finalize the transportation arrangements by October 25 and distribute a schedule and packing list to parents.

5. Children’s Ministry Update (Olivia Scott)

  • Discussion: Olivia provided an update on the children's program attendance and shared plans for a Christmas play. Discussed the need for costume donations and parent volunteers.

  • Action Item: Olivia will send an email to parents requesting volunteers and costume donations by October 22.

6. Community Outreach (Nathan Reed)

  • Discussion: Nathan outlined the outreach plan for the upcoming Thanksgiving food drive and proposed setting up donation bins at local grocery stores.

  • Decision: All agreed to place bins at three locations, with Rachel volunteering to design and print posters by October 23.

  • Action Item: Nathan will contact local stores for bin placement permission by October 24.

7. Administrative Updates ([Your Name])

  • Discussion: [Your Name] reminded everyone of the church’s annual budgeting deadline and asked each department to submit their budget requests by November 10.

  • Action Item: All team members to submit budget requests by November 8.

8. New Business

  • Discussion: Pastor Michael proposed adding a midweek Bible study for young adults.

  • Decision: After a brief discussion, the team agreed to survey young adults to gauge interest. [Your Name] will create a survey form by October 25.

  • Action Item: Thomas and Nathan will distribute the survey during their next sessions.

9. Next Meeting

  • Date: October 27, 2050

  • Time: 10:00 AM

10. Closing Prayer

  • Led by: Thomas Clark

Minutes Submitted By: [Your Name] (Administrative Assistant)
Date Submitted: October 20, 2050

Meeting Minute Templates @ Template.net