Sample School Policy Memo

---

MEMORANDUM

To: All Staff, Faculty, and Students
From: [Your Name], Principal
Date: January 5, 2060
Subject: Updated Attendance Policy Effective February 1, 2060

---

The purpose of this memo is to inform all students and faculty of the updated attendance policy that will take effect starting February 1, 2060. This policy aims to improve punctuality and ensure a consistent learning environment for all students at Sunrise Valley High School.

---

Details of the Policy:

1. Policy Overview:

   • Effective February 1, 2060, all students are required to be in their assigned classrooms by 8:00 AM. This change is designed to reinforce the importance of promptness and to maximize instructional time.

2. Key Points of the Policy:

   • Daily Attendance Check: Teachers must mark students present or absent by 8:15 AM using the school’s electronic attendance system.

   • Tardiness Penalty: Any student arriving after 8:00 AM will be marked tardy. After three tardy marks in a month, parents/guardians will be notified, and the student will be required to attend a morning punctuality workshop.

   • Excused Absences: Absences will only be excused with valid documentation such as medical certificates or parental notes, to be submitted within two days of the student’s return.

   • Perfect Attendance Rewards: Students with no absences or tardies in a semester will receive a “Perfect Attendance Award” and a $50 bookstore voucher.

3. Responsibilities:

   • Students: Ensure arrival at school by 8:00 AM daily.

   • Teachers: Complete and submit attendance records by 8:15 AM and follow up with any tardy or absent students.

   • Parents/Guardians: Support their child’s punctuality and submit required documents for excused absences as needed.

4. Consequences for Non-Compliance:

   • Students with repeated tardiness (three or more incidents within a month) may face additional disciplinary measures such as detention or a formal meeting with the guidance counselor.

   • Absences without documentation will be marked as unexcused and may affect the student’s ability to participate in extracurricular activities.

---

Implementation and Support:

This updated policy will be implemented on February 1, 2060. To support students and parents, a webinar detailing the policy changes will be hosted on January 15, 2060, at 6:00 PM. Additional resources, including a Frequently Asked Questions (FAQ) document, will be made available on the school website.

If you have any questions or need further clarification, please contact Mr. John Peterson, Assistant Principal, at john.peterson@sunrisevalleyhs.edu or call (555) 123-4567.

Thank you for your attention and cooperation.

[Your Name]
Principal

Memo Templates @ Template.net