Warning Letter for Truck Driver Layout

[Your Company Name]

[Your Company Address]

Date: [Insert Date]

To:

[Driver's Full Name]
[Driver's Position]
[Driver's Address]
[City, State, ZIP Code]

Subject: Warning Letter for [Specific Incident or Behavior]

Dear [Driver's Name],

This letter serves as a formal warning regarding [specific incident or behavior, e.g., "failure to adhere to company driving policies" or "violation of safety regulations"]. The incident occurred on [insert date], and it was reported that [provide brief details of the incident or behavior].

Details of the Violation

Incident Description: [Provide a concise description of the issue, including specific times, locations, or actions.]
Policy Breached: [Cite the specific policy or regulation violated, e.g., "Driving under the influence," "Exceeding the speed limit," or "Failure to complete vehicle maintenance checks."]
Impact: [Explain the consequences, e.g., "Risk to public safety," "Damage to company property," or "Violation of federal trucking regulations."]

Expected Improvements

Moving forward, we expect you to:

[Detail expected actions or improvements, e.g., "Adhere strictly to all traffic laws and safety standards."]
[Specify training or remedial actions required, if any.]

Failure to comply with these expectations or a recurrence of similar behavior may result in further disciplinary action, up to and including termination of employment.

Acknowledgment

Please sign the acknowledgment below to confirm your understanding of this warning.

Acknowledgment

I, [Driver's Full Name], acknowledge receipt of this warning letter dated [Insert Date]. I understand the nature of the violation and the consequences of any future occurrences.

[Date Signed]