Free Letter of Counseling Rebuttal Template
Letter of Counseling Rebuttal
January 15, 2050
MSgt James Peterson
Section Chief
2050th Operations Squadron
Dear MSgt Peterson,
I am writing to formally respond to the Letter of Counseling (LOC) issued to me on January 10, 2050. I appreciate the feedback provided in the LOC and want to take this opportunity to address the concerns raised regarding the incident on January 5, 2050, involving the delayed submission of the operational readiness report.
Concern Raised in the LOC: Failure to meet the required deadline for the operational readiness report.
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Response: I acknowledge that the operational readiness report was submitted on January 6, 2050, instead of the January 5 deadline. However, the delay was due to a critical system malfunction that occurred on January 4, 2050. Specifically, the data processing module within the reporting system experienced an unexpected failure, which delayed the completion of the report. I immediately notified the IT support team and informed TSgt Lopez of the issue that same day.
Supporting Evidence:
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Attached to this rebuttal is a copy of the IT service ticket (#45231), submitted on January 4, 2050, which outlines the details of the system malfunction and the estimated resolution time.
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Additionally, I have attached an email sent to TSgt Lopez on January 4, 2050, at 1630 hours, providing a status update on the issue and requesting guidance.
Mitigating Factors:
While I understand the importance of adhering to deadlines, the technical issue was beyond my control. I took proactive measures to resolve the problem, including staying after duty hours on January 5, 2050, to finalize the report once the system was restored. Despite these efforts, the report was submitted 10 hours after the deadline.
Conclusion:
I deeply respect the expectations set for timeliness and accountability. I believe that the circumstances surrounding this delay, as outlined above, warrant reconsideration of the concerns raised in the LOC. Moving forward, I have coordinated with the IT team to establish contingency plans to prevent similar issues from impacting future deadlines.
Thank you for taking the time to review my response. I remain committed to fulfilling my duties and ensuring the mission's success. Please let me know if any additional information is needed to assist in this matter.
Respectfully,
SSgt [Your Name]
