Free Employee Attendance Guidelines Template
Employee Attendance Guidelines
Date: January 10, 2050
I. Introduction
Employee attendance plays a crucial role in ensuring the efficient functioning of the workplace. A reliable and punctual workforce contributes to the productivity, morale, and overall success of the company. It is essential for all employees to adhere to the established attendance guidelines to maintain a harmonious and effective work environment.
This policy outlines the expectations and procedures for attendance at [Your Company Name]. All employees are expected to follow these guidelines diligently.
II. Attendance Expectations
Work Hours
All employees are expected to adhere to their designated work schedule. The regular working hours at [Your Company Name] are as follows:
|
Day |
Start Time |
End Time |
|---|---|---|
|
Monday-Friday |
9:00 AM |
5:00 PM |
|
Saturday |
9:00 AM |
12:00 PM |
|
Sunday |
Closed |
Closed |
Please note that these hours may be adjusted for specific roles or departments as needed.
Punctuality
Being punctual is essential for maintaining a productive work environment. Employees must arrive on time for their scheduled shifts. Failure to arrive on time can disrupt team operations and affect company performance.
Absences
Employees are expected to be present during their scheduled shifts unless an unforeseen circumstance arises. In the event of illness or an emergency, employees must inform their direct supervisor or manager as soon as possible before the start of their shift.
III. Reporting Absences
Notification Procedure
If an employee is unable to attend work due to illness or emergency, the following steps should be taken:
-
Notify Supervisor: Contact your immediate supervisor or manager, Jewell Ward, by phone or email at jewell@you.mail as soon as possible.
-
Time of Notification: Employees should notify their supervisor before the start of their shift or, in the case of an emergency, within the first 30 minutes of the scheduled start time.
-
Provide Documentation: If the absence is for more than 3 consecutive days, employees must provide a doctor's note or any other documentation upon return.
Planned Absences
Employees are encouraged to plan their absences in advance whenever possible. For vacations or personal time off, employees should submit a request to their supervisor or manager at least 2 weeks before the desired time off.
IV. Tardiness
Definition and Consequences
Tardiness is defined as arriving after the scheduled start time. While occasional lateness may be inevitable, repeated tardiness can lead to disciplinary action.
Employees must adhere to the following guidelines regarding tardiness:
|
Tardiness Instance |
Action Taken |
|---|---|
|
1st Instance |
Verbal Warning |
|
2nd Instance |
Written Warning |
|
3rd Instance |
Final Warning or Termination |
If an employee knows they will be late, it is important to inform their supervisor or manager in advance.
V. Employee Responsibilities
Attendance Monitoring
At [Your Company Name], attendance is tracked through the following methods:
-
Sign-in sheets or digital clock-in systems: Employees must record their attendance at the start and end of their shifts.
-
Absence Logs: Supervisors will maintain a record of any absences or tardiness and will discuss patterns with employees when necessary.
Employee Conduct
Employees are expected to respect and abide by all attendance guidelines set forth by [Your Company Name]. Repeated non-compliance can result in disciplinary measures, which may include verbal warnings, written warnings, or even termination, depending on the severity of the violation.
VI. Conclusion
At [Your Company Name], we aim to provide a supportive and structured work environment. By following these attendance guidelines, employees help create a smooth-running workplace where all team members can thrive.
For further information or assistance regarding this policy, please feel free to contact [Your Name] at [Your Email].
For any emergency-related queries, you can also reach out to our HR department at [Your Company Email] or contact us directly at [Your Company Number].
