Free Attendance Policy for Exempt Employees Template
Attendance Policy for Exempt Employees
Effective Date: January 10, 2050
I. Purpose and Scope
The purpose of this Attendance Policy is to establish clear expectations for exempt employees regarding attendance and punctuality at [Your Company Name], located at [Your Company Address]. Exempt employees are expected to fulfill their duties with professionalism and consistency while adhering to company standards.
II. Attendance Standards
General Expectations
Exempt employees are expected to maintain regular and reliable attendance as their roles are essential to achieving [Your Company Name]’s objectives. Employees must report to work on time, remain engaged throughout their scheduled hours, and complete their duties in alignment with their professional responsibilities.
Table: Common Attendance Scenarios
|
Scenario |
Expectation |
Action Required |
|---|---|---|
|
Personal Appointments |
Schedule appointments outside of core hours. |
Notify the manager at least 48 hours in advance. |
|
Sick Leave |
Inform the supervisor via [Your Company Email] before the start of the workday. |
Provide a medical certificate if the absence exceeds three consecutive days. |
|
Remote Work Days |
Must align with the approved remote work policy of [Your Company Name]. |
Seek prior written approval from the department head. |
|
Unforeseen Emergencies |
Communicate promptly with the supervisor or HR at [Your Company Number]. |
Provide documentation if applicable. |
III. Reporting and Documentation
Reporting Absences
All absences must be reported via [Your Company Email] to the employee's supervisor by 9:00 AM on the day of absence. Failing to report within this timeframe may result in a violation of this policy.
Documentation Requirements
-
Medical leave exceeding three consecutive days requires documentation from a licensed healthcare provider.
-
Jury duty or court appearances must include a formal summons copy.
IV. Flexibility and Accommodations
Flexible Work Hours
Exempt employees may occasionally adjust work hours to meet deadlines or complete urgent tasks. Such adjustments must comply with the overarching goals of [Your Company Name] and receive manager approval.
Reasonable Accommodations
[Your Company Name] is committed to providing reasonable accommodations for employees facing medical or personal challenges. Requests should be directed to [Your Name] in HR at [Your Email].
V. Noncompliance and Disciplinary Action
Progressive Measures
Failure to adhere to this policy may result in progressive disciplinary measures, including but not limited to:
-
Verbal or written warnings.
-
Mandatory meetings with management.
-
Potential termination of employment.
Special Circumstances
Repeated violations or prolonged unexcused absences may warrant immediate review by HR and the management team.
This policy aims to create a balanced and professional work environment at [Your Company Name], ensuring mutual respect and productivity.
