Free Attendance Policy Agreement HR Template

Attendance Policy Agreement

Effective Date: [Date]

Introduction

This Attendance Policy Agreement ("Agreement") outlines the attendance expectations and guidelines for employees of [Your Company Name] ("Company"). All employees are expected to adhere to this policy to ensure a productive and efficient work environment.

Attendance Expectations

1. Regular Attendance

Employees are expected to report to work on time and maintain regular attendance during their scheduled work hours.

2. Punctuality

Punctuality is crucial. Employees should arrive at their designated work location and be ready to begin their duties at the scheduled start time.

3. Advance Notice

In the event of planned absences (e.g., medical appointments, vacations), employees should provide advance notice to their supervisor and seek approval as per departmental procedures.

4. Unscheduled Absences

In cases of unexpected illness or emergency, employees must notify their supervisor or the designated absence reporting line as soon as possible, but no later than [X] hours before their shift begins, unless otherwise specified.

Absence Reporting

1. Call-In Procedures

To report an unscheduled absence, employees must contact their supervisor or use the designated absence reporting line before their scheduled shift begins. The employee should provide the reason for their absence and an estimated date of return to work.

2. Medical Certifications

In cases of extended illness (absences exceeding [X] consecutive days), employees may be required to provide a medical certification from a healthcare provider upon their return to work.

Attendance Records

1. Timekeeping

Employees are responsible for accurately recording their work hours, including start times, end times, and meal breaks, using the Company's designated timekeeping system.

2. Review Of Attendance

Supervisors and HR may periodically review attendance records to ensure compliance with this policy. Any discrepancies or concerns will be addressed with the employee.

Consequences Of Violation

1. Progressive Discipline

Failure to adhere to this Attendance Policy may result in progressive disciplinary actions, including verbal warnings, written warnings, suspension, or termination, depending on the severity and frequency of the violations.

2. Excessive Absenteeism

Excessive absenteeism or patterns of absenteeism without valid reasons may be considered grounds for disciplinary action, up to and including termination.

Accommodations And Exceptions

1. Reasonable Accommodations

The Company is committed to providing reasonable accommodations for employees with disabilities in accordance with applicable laws.

2. Exceptions

Exceptions to this Attendance Policy may be granted on a case-by-case basis and should be discussed with HR or the employee's supervisor.

Acknowledgment

I have read and understand [Your Company Name]'s Attendance Policy Agreement, and I agree to comply with its provisions. I understand that failure to do so may result in disciplinary action, up to and including termination.

Employee Name: [Name]

Employee Signature: [Signature]

Date: [Date]

Company Representative: [Name]

Company Signature: [Signature]

Date: [Date]

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