Architecture Management Agreement

This Architecture Management Agreement ("Agreement") is made and entered into as of [Month Day, Year], by and between [Your Company Name] ("First Party"), and [Your Partner Company Name / Second Party] ("Second Party"). Together, the First Party and Second Party shall be collectively referred to as the "Parties."

1. Scope of Work

1.1 Services Provided by the Second Party

The Second Party agrees to provide architecture management services as specified by the First Party. These services include, but are not limited to:

Architectural design, including schematic design, design development, and construction documents.
Project planning, including budgeting, scheduling, and coordination with other consultants.
Site supervision, including regular site visits to monitor progress and ensure adherence to the design intent and quality standards.
Compliance with all relevant regulations and standards, including building codes, zoning regulations, and environmental regulations.

1.2 Responsibilities of the First Party

The First Party shall provide all necessary information and resources required for the Second Party to perform these services effectively. This includes providing access to relevant project documents, such as site surveys, existing drawings, and any other information that may impact the design and construction process.

1.3 Communication and Collaboration

Both Parties agree to maintain open and continuous communication to facilitate smooth project execution. This includes regular project meetings, updates on project progress, and prompt resolution of any issues that may arise. The Second Party shall provide regular reports to the First Party detailing the status of the project, any challenges encountered, and proposed solutions.

1.4 Changes to the Scope of Work

Any changes to the scope of work must be documented and agreed upon by both Parties in writing. This includes changes to the design, schedule, budget, or any other aspect of the project. The Parties shall work together to assess the impact of the changes and agree on any adjustments to the project timeline or budget as necessary.

2. Duration

This Agreement shall commence on [Month Day, Year] and will continue until the completion of the project, unless earlier terminated as provided herein. The project is expected to be completed within [Month Day, Year]. If there are any delays or extensions required, both Parties must mutually agree upon the revised timelines in writing. Regular progress reviews shall be conducted to ensure timely completion. Should the project go beyond the stipulated completion date without mutual consent, the parties shall renegotiate the terms and any additional compensation required.

3. Compensation

3.1 Fees

The First Party agrees to compensate the Second Party for the services rendered at an agreed rate of $[0] per hour. In addition, reimbursements for any necessary and documented expenses incurred by the Second Party for executing the project will be provided.

3.2 Payment Terms

Payment terms shall be as follows:

Payments shall be made on a [monthly] basis.
The Second Party shall issue invoices by the [5th of each month].
Payments shall be due within [30 days] of receipt of the invoice.
Payments shall be made via [electronic funds transfer (EFT)] to the bank account specified by the Second Party.

3.3 Late Payments

Any late payments shall be subject to a 1.5% late fee for each month overdue.

3.4 Invoicing Process

Both Parties agree on a transparent and regular invoicing process:

The Second Party shall provide detailed invoices that include a description of the services rendered, hours worked, and any reimbursable expenses incurred.
The First Party shall review and approve invoices within [15 days] of receipt.

3.5 Dispute Resolution

Disputes regarding invoices or payments must be raised within [15 days] of receipt of the invoice. Any disputes not raised within this period shall be deemed waived.

3.6 Reimbursable Expenses

Reimbursable expenses shall include, but are not limited to:

Travel expenses (airfare, accommodation, mileage)
Reproduction costs (printing, copying)
Postage and delivery costs
Any other direct expenses incurred by the Second Party in the execution of the project, as documented with receipts and approved by the First Party.

The Parties agree to review and reconcile any disputed charges in good faith to ensure timely resolution and payment.

4. Confidentiality

Both Parties agree to maintain strict confidentiality regarding any proprietary or sensitive information exchanged during the course of this Agreement. Such information shall not be disclosed to any third parties without the prior written consent of the other Party. This confidentiality obligation shall survive the termination of this Agreement. Each Party agrees to take all necessary precautions to protect the confidentiality of such information. Any breach of confidentiality shall result in potential legal actions or penalties as deemed appropriate by the aggrieved Party.

5. Termination

5.1 Termination Without Cause

This Agreement may be terminated by either Party upon [0] days written notice to the other Party. In the event of termination without cause, the First Party agrees to pay the Second Party for all services rendered and accepted up to the date of termination. Any materials, designs, or work products produced up to the termination date shall be handed over to the First Party.

5.2 Termination for Cause

Either Party may terminate this Agreement immediately upon written notice if the other Party materially breaches any term of this Agreement and fails to cure such breach within [0] days of receiving written notice of the breach. In the event of termination for cause, the aggrieved Party may seek damages or other remedies as provided by law.

5.3 Disposition of Materials and Work Products

Upon termination of this Agreement, the Second Party shall promptly deliver to the First Party all materials, designs, and work products produced or acquired in connection with the services rendered under this Agreement. The First Party shall have the right to use, modify, or further develop such materials, designs, and work products as it sees fit.

5.4 Resolution of Disputes

Both Parties agree to amicably resolve any disputes arising from termination conditions. In the event that a dispute cannot be resolved amicably, the Parties agree to submit the dispute to mediation or arbitration as outlined in this Agreement.

5.5 Survival

The provisions of this Section 5 shall survive the termination of this Agreement.

6. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of [State/Region]. The Parties agree to resolve any disputes arising out of or relating to this Agreement through mediation before resorting to litigation. Jurisdiction for any legal actions shall be [Court]. Both Parties consent to the personal jurisdiction of the courts in [specific location]. In case any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall continue to be of full force and effect.

IN WITNESS WHEREOF, the Parties hereto have executed this Architecture Management Agreement as of the date first above written.

[Your Name]

[Your Company Name]

[Full Name]

[Your Partner Company Name / Second Party]