Gym Cancellation Agreement

This Gym Cancellation Agreement ("Agreement") is made and entered into as of [Date], by and between [Your Company Name], located at [Your Company Address], [City, State, ZIP Code] (hereinafter referred to as the "Gym"), and [Member's Name], residing at [Member's Address], [City, State, ZIP Code] (hereinafter referred to as the "Member").

RECITALS

WHEREAS, the Member is currently a member of the Gym under an existing membership agreement;

WHEREAS, the Member wishes to cancel their membership under the terms and conditions set forth herein;

WHEREAS, the Gym agrees to process the Member’s cancellation request in accordance with the terms of this Agreement;

NOW, THEREFORE, in consideration of the mutual promises and benefits derived herefrom, the parties agree as follows:

1. Cancellation of Membership

1.1 Effective Date of Cancellation
The Member's membership shall be cancelled effective [Effective Date], subject to the fulfillment of the conditions specified in this Agreement.

1.2 Membership Access
Upon the effective date of cancellation, the Member's access to the Gym’s facilities and services shall be terminated. The Member agrees to return any gym property, including membership cards and locker keys, by the effective date.

2. Cancellation Fees and Refunds

2.1 Cancellation Fee
The Member agrees to pay a cancellation fee of $[Cancellation Fee], which covers administrative costs associated with processing the cancellation.

2.2 Outstanding Balances
The Member agrees to settle any outstanding balances owed to the Gym prior to the effective date of cancellation. This includes any unpaid dues, fees for services rendered, and the cancellation fee.

2.3 Refund Policy
If the Member has prepaid their membership fees, the Gym will refund the prorated amount of the unused portion of the membership, minus the cancellation fee. The refund will be processed within [Number of Days, e.g., 30 days] from the effective date of cancellation.

2.4 Special Circumstances
In cases of medical emergencies, relocation, or other extenuating circumstances, the Gym may waive the cancellation fee and provide a full refund of the unused portion of the membership. The Member must provide supporting documentation for consideration.

3. Member's Obligations

3.1 Notice of Cancellation
The Member must provide written notice of their intent to cancel their membership at least [Number of Days Notice, e.g., 30 days] prior to the desired cancellation date. Notice can be sent via email, mail, or delivered in person to the Gym’s address.

3.2 Return of Property
The Member agrees to return any property belonging to the Gym, including but not limited to membership cards, locker keys, and any borrowed equipment, by the effective date of cancellation. Failure to return property may result in additional charges.

3.3 Settlement of Accounts
The Member agrees to settle any outstanding accounts with the Gym, including payment of the cancellation fee and any unpaid dues, prior to the effective date of cancellation. The Gym reserves the right to withhold any refunds until all accounts are settled.

4. Gym's Obligations

4.1 Processing of Cancellation
Upon receiving the Member’s written notice of cancellation, the Gym agrees to process the cancellation request promptly and provide the Member with a confirmation of the effective date of cancellation.

4.2 Refund Processing
The Gym agrees to process any applicable refunds in accordance with Section 2.3 of this Agreement. Refunds will be issued to the original payment method used by the Member unless otherwise agreed.

4.3 Waiver of Fees
In cases of medical emergencies, relocation, or other extenuating circumstances, the Gym will consider waiving the cancellation fee and providing a full refund of the unused portion of the membership, as outlined in Section 2.4. The Gym reserves the right to request supporting documentation.

5. Liability and Indemnification

5.1 Assumption of Risk
The Member acknowledges that their participation in fitness activities at the Gym involves inherent risks. The Member agrees that the Gym shall not be liable for any injuries or damages sustained by the Member during their use of the Gym’s facilities prior to the effective date of cancellation.

5.2 Indemnification
The Member agrees to indemnify and hold harmless the Gym, its affiliates, officers, agents, and employees from any claims, liabilities, losses, expenses, or demands, including legal fees, arising out of or related to the Member’s use of the Gym’s facilities.

6. Dispute Resolution

6.1 Arbitration
Any disputes arising from or relating to this Agreement shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association. The arbitration shall take place in [City, State], and the decision of the arbitrator shall be final and binding on both parties.

6.2 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of [State], without regard to its conflict of laws principles.

7. General Provisions

7.1 Entire Agreement
This Agreement constitutes the entire agreement between the parties regarding the cancellation of the Gym membership and supersedes all prior negotiations, agreements, or understandings, whether written or oral.

7.2 Amendment
No amendment or variation of this Agreement shall be effective unless it is in writing and signed by both parties.

7.3 Severability
If any provision of this Agreement is deemed invalid, illegal, or unenforceable, the remainder of this Agreement shall remain in full force and effect. The invalid or unenforceable provision shall be replaced with a provision that most closely reflects the original intent of the parties.

7.4 Waiver
No waiver of any breach of this Agreement shall be considered as a waiver of any subsequent breach of the same provision or other provisions. Any waiver must be in writing and signed by the party granting the waiver.

7.5 Notice
All notices and communications under this Agreement shall be in writing, sent via mail, email, or hand-delivered to the address specified in this Agreement, unless notified otherwise. Notices sent by mail will be deemed received [number] days after mailing, and notices sent by email will be deemed received upon the sender’s receipt of a delivery receipt.

IN WITNESS WHEREOF, the parties have executed this Gym Cancellation Agreement as of the day and year first above written.

[Your Company Name]

By:

[Your Name]
[Title]
[Your Company Address]
[Your Company Email]
[Your Company Number]